CPT-11543 Construction Project Management & Administrative Virtual Assistant

20Four7Va.Test

United States

Remote

USD 21,000 - 34,000

Part time

7 days ago

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Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Constant support and guidance

Job summary

20four7VA is seeking an offshore independent contractor to provide remote construction project management and administrative support. The role focuses on meeting attendance, minutes, agendas, action tracking, and project documentation across design and construction projects.

Ideal candidates will have construction or design knowledge, experience with project administration, and strong English. Civil engineering, architecture, or construction management education is preferred; NDA compliance is

Qualifications

Construction, architecture, engineering, design, or project-management exposure strongly preferred.
Project administration or coordination experience preferred.
Meeting-minutes and professional documentation experience strongly preferred.
Strong written and spoken English required.
Spreadsheet and data-entry experience required.
Strong follow-up and organizational skills required.

Responsibilities

Attend assigned client and project meetings.
Prepare accurate meeting minutes and agendas.
Capture decisions, responsibilities, deadlines, and action items.
Follow up with project participants on outstanding items.
Maintain project trackers and supporting documentation.
Help ensure action items continue moving between meetings.
Provide organized updates on outstanding project matters.
Enter and maintain project financial information in spreadsheets.
Organize project files, reports, and supporting documentation.
Assist with project-specific data tracking and reporting.

Skills

Meeting minutes

Documentation

Follow-up & organization

English proficiency

Data entry

Proposal support

Client communication

Construction terminology

Education

Civil engineering, architecture, construction management or related education

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Google Workspace

Video conferencing platforms

Document & Presentation tools

Project management platforms

Job description

Title: CPT-11543 Construction Project Management & Administrative Virtual Assistant

Independent Contractor – CPT-11543 Construction Project Management & Administrative Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An owner's representative and project-management consultant is seeking a part-time VA to provide project-specific administrative support across active design and construction projects.

This is not a traditional general administrative position. The VA will attend project meetings, prepare minutes and agendas, track follow-ups and action items, maintain project information, assist with financial data entry, and support proposals and other project documentation.

The client's work spans corporate interiors, ground-up development, and other private-sector design and construction projects. The ideal candidate should therefore have enough construction or design knowledge to understand project discussions while remaining comfortable performing detailed administrative work.

Civil engineering, architecture, construction management, or related education is strongly preferred.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Project & Meeting Support

Attend assigned client and project meetings
Prepare accurate meeting minutes and agendas
Capture decisions, responsibilities, deadlines, and action items
Follow up with project participants on outstanding items
Maintain project trackers and supporting documentation
Help ensure action items continue moving between meetings
Provide organized updates on outstanding project matters

Construction Project Administration

Support administrative workflows across active design and construction projects
Enter and maintain project financial information in spreadsheets
Organize project files, reports, and supporting documentation
Assist with project-specific data tracking and reporting
Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders
Maintain confidentiality and follow applicable project NDA requirements

Proposal & Business Support

Assist with preparing and formatting client proposals
Organize information and supporting materials for new project pursuits
Assist with marketing and presentation materials as needed
Support additional proposal, documentation, and project-administration tasks as the role develops

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

Construction, architecture, engineering, design, or project-management exposure strongly preferred
Project administration or coordination experience preferred
Meeting-minutes and professional documentation experience strongly preferred
Strong written and spoken English required
Spreadsheet and data-entry experience required
Strong follow-up and organizational skills required
Proposal preparation or marketing-material experience is a plus
Civil engineering, architecture, construction management, or related education is strongly preferred
Willingness to sign client based NDAs required
Advanced technical construction expertise is not required; client training will be provided

IDEAL CANDIDATE PROFILE

Highly organized and detail-oriented
Excellent spoken and written English
Comfortable participating in professional client meetings
Familiar with construction, design, architecture, or project-management terminology
Strong meeting-minutes and documentation skills
Proactive and dependable with follow-up
Confident communicator who will ask questions, flag issues, and speak up when something is wrong
Comfortable learning and taking on greater responsibility as the client's business grows

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

Microsoft Excel / Google Sheets
Microsoft Office / Google Workspace
Video Conferencing Platforms
Document & Presentation Tools
Project Management Platforms – Experience a Plus

Work Schedule

Contracted Hours per Week: 10 Hours (Hours expected to increase as projects and workload grow)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: Flexible, based on Client Meetings / Project Needs- EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements