CPT-11533 Executive Administrative Virtual Assistant

20Four7Va.Test; United States; Remote; USD 25,000 - 55,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Constant support and guidance

Vibrant community

Job summary

20four7VA seeks an offshore Executive Administrative Virtual Assistant to organize complex workloads, manage inboxes, and coordinate calendars for multiple clients. This remote role focuses on high-quality administrative support while mentoring growth into digital marketing skills over time.

The ideal candidate is highly organized, proactive, with excellent written English and comfort working across Google Workspace and Microsoft environments.

Qualifications

• Proven experience in executive, administrative, or operations support.
• Strong email and inbox management capabilities are required.
• Excellent written English is essential for client communications.
• Experience coordinating calendars, tasks and follow-ups is highly desired.
• Support for consultants, executives, or agency owners is preferred.
• Familiarity with Google Workspace and MS 365 environments is advantageous.
• Some exposure to digital marketing is a plus.

Responsibilities

• Manage multiple inboxes across Google and Outlook environments.
• Organize inboxes, flag urgent items, and draft routine responses.
• Coordinate calendar and meeting logistics, reminders and follow-ups.
• Track commitments across client engagements and prepare updates.
• Document recurring processes and support cross-environment workflows.

Skills

EA/Operations experience

Inbox management

Written English

Calendar management

Support executives

G Suite / MS 365

Digital marketing familiarity

Tools

Gmail / Google Workspace

Microsoft Outlook

Microsoft Office / Google Workspace

Calendar & Task Management Platforms

AI Productivity Tools

Job description

Title: CPT-11533 Executive Administrative Virtual Assistant

Independent Contractor – CPT-11533 Executive Administrative Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A digital marketing and revenue-marketing consultant is seeking an Executive Administrative VA to help organize a complex workload spanning multiple client relationships, email accounts, meetings, and ongoing deliverables. The immediate priority is organization, inbox management, communication, follow-up, and administrative support so the client can reduce time spent managing day-to-day details and focus more heavily on strategy and client work. The client operates across multiple Google environments and Outlook accounts and needs someone who can gradually become a trusted extension of her workflow. The primary focus will remain executive and administrative support; however, the client is excited to mentor a candidate who is interested in expanding their digital marketing capabilities over time. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Inbox & Communication Management

• Monitor multiple email accounts across Google and Outlook environments
• Organize inboxes and identify messages requiring immediate attention
• Flag important client requests, deadlines, and outstanding items
• Draft routine responses for client review
• Gradually handle approved email responses on the client's behalf
• Help ensure important communications do not get missed

Executive & Administrative Support

• Maintain task lists, reminders, and follow-up items
• Assist with calendar organization and meeting coordination
• Help track commitments across multiple client engagements
• Organize information and supporting documents
• Perform recurring data entry and administrative tasks
• Prepare concise daily or recurring updates on items requiring client attention
• Help convert meeting notes or transcripts into actionable next steps

Client & Workflow Coordination

• Track open items across multiple client relationships
• Follow up on outstanding tasks and deliverables
• Maintain organized files and account information
• Assist with repetitive execution work where processes are already established
• Support coordination across the client's different work environments
• Help document recurring processes as responsibilities are delegated

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous executive assistant, administrative, or operations-support experience required
• Strong email and inbox-management experience required
• Excellent written English required
• Calendar, task, and follow-up management experience strongly preferred
• Experience supporting consultants, executives, or agency owners strongly preferred
• Experience working across multiple Google Workspace and Microsoft environments preferred
• Digital marketing familiarity is a plus

IDEAL CANDIDATE PROFILE

• Highly organized and proactive
• Strong executive-assistant or administrative background
• Comfortable managing multiple inboxes and client environments
• Excellent written English
• Able to identify priorities without requiring constant direction
• Detail-oriented and dependable
• Comfortable learning a complex professional-services business
• Interested in growing alongside the client and potentially taking on broader responsibilities over time
• Some exposure to digital marketing with a genuine interest in developing additional marketing skills over time

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Gmail / Google Workspace
• Microsoft Outlook
• Microsoft Office / Google Workspace
• Calendar & Task Management Platforms
• AI Productivity Tools

Work Schedule

• Contracted Hours per Week: 10-20 Hours (Hours may increase based on performance and workload)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Morning EST Overlap Preferred – Exact Hours TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level
• Contracted Hours per Week: 10-20 hours/week
• Daily Working Time: Morning EST Overlap Preferred – Exact Hours TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Strong Spoken And Written English Required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!