Courtroom Assistant - Classified

Judicial-Branch-of-Arizona-in-Maricopa-Count; Mesa (AZ); On-site; USD 29,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Sick leave

10 paid holidays

Health insurance

Dental insurance

Vision insurance

Retirement plans

Life insurance

Disability insurance

Pet insurance

Loan forgiveness eligibility (PSLF)

Job summary

The Superior Court of the Judicial Branch of Arizona in Maricopa County seeks a Courtroom Assistant to coordinate courtroom proceedings and provide specialized legal clerical support for Probate and Mental Health Court divisions.

You will assist with intake of documents, manage virtual and in-person hearings, and ensure hearing readiness. A High School diploma or GED and three years of administrative experience are required or an equivalent combination.

Qualifications

• Education: High School diploma or GED.
• Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or an equivalent combination.
• Must possess and maintain a valid Arizona Driver’s License at the time of hire.

Responsibilities

• Prepares files for the court, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure.
• Aids parties connecting virtually, telephonically, and in-person to courtroom proceedings.
• Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Assists litigants, witnesses, and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipment.
• Prepares e-courtroom equipment (digital FTR recorder, white noise machine, and electronic presentation) for use during hearings; coordinates the use of and runs equipment during hearings and troubleshoots technical issues.
• Utilizes court system (iCIS) check-in and printed calendar to determine presence, distributes the court calendar, and collects information/documents from litigants.

Skills

Communication

Critical thinking

Prioritization

Public interaction

Education

High School diploma or GED

Tools

Microsoft Outlook

Microsoft Word

iCIS

Job description

Posting Date11/03/26Application Deadline11/09/26Pay RangeMin - Mid - Max$21.25 - $27.88 - $34.50The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.87 to $24.56 per hour.This position is Non-Exempt under the FLSA.What We OfferWe offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!Job TypeClassified – Judicial CPRDepartmentD800 Superior CourtAbout the PositionThe Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of Probate and Mental Health Court divisions. The primary focus of this position is to provide assistance with the intake of documents, virtual and in person hearings and ensure hearing readiness in Probate and Mental Health Court divisions.About The Superior Court:The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time . We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.Position QualificationsWe recognize your time is valuable, so please apply if you meet the following required qualifications :Education:High School diploma or GEDExperience:Three (3) years of progressively responsible administrative experience, preferably in a court or legal environmentORCombined Education And Experience Qualifications:An equivalent combination of post-secondary education may substitute on a year-for-year basis.Other Requirements:Must possess and maintain a valid Arizona Driver’s License at the time of hire.Our Preferred Candidate Has:Bilingual skills in Spanish/EnglishExperience within a courtroom environment; maintaining order and integrity of the court processExperience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy machineKnowledge, Skills, And Abilities:Knowledge Of:Legal research methods and techniquesCourt policies, procedures, and operationsState laws, rules, and regulationsSkill In:Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of peopleCritical thinking and evaluating information to determine best solutionThe use of standard office equipment and softwareAbility To:Establish and maintain effective working relationships with othersPrioritize tasks and re-prioritize tasks based on importance and time sensitivityMake sound decisions in accordance with regulations, policies and proceduresEssential Job Tasks(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)Prepares files for the court, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure, and contacts parties for missing informationAids parties connecting virtually, telephonically, and in-person to courtroom proceedingsInteracts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court securityAssists litigants, witnesses, and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipmentPrepares e-courtroom equipment (digital FTR recorder, white noise machine, and electronic presentation) for use during hearings; coordinates the use of and runs equipment during hearings and troubleshoots technical issuesUtilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, distributes the court calendar, obtains additional information/documents needed for court from litigants, calls all parties into the courtroom, communicates cases called with courtroom clerk and the Judicial OfficerAssists with case processing, setting hearings, and providing hearing dates during court proceedingsPerforms critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actionsUtilizes court database systems to complete final upload of documents into court docketWorks collaboratively with other divisions to help in times of need, emergency situations, and as scheduledProvides back-up coverage of Judicial Assistant duties at the direction of Probate and Mental Health Department AdministrationAssists the Judicial Officer and Judicial Assistant with the calendar & other assignments as directed by the Probate and Mental Health Department AdministrationWorking Conditions:While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.Additional InformationJudicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.