Probation Administration Assistant

Judicial Branch of Arizona in Maricopa County; Glendale (AZ); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Holidays

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Life insurance

Disability insurance

Legal plan

Pet insurance

PSLF loan forgiveness

Job summary

Judicial Branch of Arizona in Maricopa County is seeking a Probation Administration Assistant to provide essential administrative support to Adult Probation, ensuring smooth daily operations and accurate recordkeeping. The role requires a high school diploma or GED and two years of general clerical experience, plus a valid Arizona driver's license.

Knowledge of iCIS and Microsoft Office software is preferred; bilingual Spanish/English is a plus, and occasional travel may be needed.

Qualifications

• High School Diploma or GED required.
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Responsibilities

• Provides administrative support to the department
• Distributes documents to appropriate sources
• Responds to inquiries regarding court cases and answers public questions
• Performs case management tasks including status reviews and case research
• Operates copier, printer and fax machines and other office equipment
• Maintains files and coordinates storage systems
• Performs other duties and special projects as assigned

Skills

Typing with minimal errors

Operation of office equipment

Providing support for services

Time management

Education

High School Diploma or GED

Tools

Office 365

iCIS

Job description

Posting Date

10/30/26

Application Deadline

11/19/26

Pay Range

Min - Mid - Max
$20.25 - $26.38 - $32.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 - $23.50 per hour.

This position is non-exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Classified – Judicial CPR

Department

About the Position

The Probation Administration Assistant provides administrative support to various areas of Adult Probation in order to ensure smooth daily operations in the Adult Probation Department of the Judicial Branch of Arizona, Maricopa County.

About The Adult Probation Department:

The Adult Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. Join our nationally recognized Adult Probation Department and become part of an award-winning agency of professionals committed to continuous improvement in the quality of community life byoffering hope to neighborhoods, victims and individuals under supervision.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School Diploma or GED

Experience:

• Two (2) years of general clerical experience

OR

Combined Education And Experience Qualifications:

• Post-secondary education may substitute for the experience on a year for year basis

Other Requirements:

• Must possess and maintain a valid Arizona Driver’s License at the time of hire

Our Preferred Candidate Has:

• Knowledge and proficiency with iCIS and Microsoft Office Software
• Bilingual in Spanish/English
• Experience in a legal/court environment
• Willingness to travel and provide coverage at other area offices

Knowledge, Skills, And Abilities:

Knowledge Of:

• Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
• Principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction
• Case-flow management
• Office 365 (Word, Excel, Outlook, OneDrive, and SharePoint)

Skill In:

• Typing with minimal errors
• Operation of office equipment including, but not limited to, fax machine, printer/copier, computer terminals, and multi-line telephone systems
• Providing support for services provided to other departments and members of the public
• Using effective time management skills to handle multiple tasks at one time with numerous interruptions

Ability To:

• Accurately prepare and maintain records, files, and reports
• Operate computer equipment and use software programs to complete required paperwork, reports, email correspondence, telephone communication, conduct research on the Internet and perform other administrative tasks
• Learn department specific software
• Adjust to changing circumstances, remain flexible, take on other roles when necessary and adapt to changing priorities as the situation requires
• Provide customers with clear explanations and directions verbally or in writing
• Respond to customer inquiries and requests in a timely and complete manner and resolve issues at the lowest organizational level
• Drive to meetings and trainings

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides administrative support to the department
• Distribute documents to appropriate sources
• Respondsto inquiries regarding court cases, answers questions from the public and Judicial Branch staff.
• Performs a variety of case management functions, including reviewing case status reports and researching cases.
• Operates copier, printer and fax machines as needed
• Maintains files and coordinates file storage system
• Perform other duties and special projects as assigned

Working Conditions:

Office setting. While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.