Court Services Specialist | Front Desk & Events

okgov; Oklahoma; On-site; USD 48,000 - 55,000; Full time

Job summary

677 SUPREME COURT in Oklahoma City is seeking a Court Services Specialist - Receptionist to serve as the first point of contact for the Judicial Center, providing professional reception and administrative support.

The role requires strong communication, organizational skills, and the ability to handle inquiries from judges, court personnel, and the public. This is an in-person, on-site position with no remote work.

Salary is $48,000 to $55,000 commensurate with education and experience.

Qualifications

• Excellent oral and written communication skills, including proper grammar, spelling, punctuation, and arithmetic.
• Strong interpersonal skills required. Ability to interact professionally with Judges, court personnel, and the public.
• Excellent organizational skills with ability to work independently and meet deadlines.
• Ability to maintain administrative records and prepare reports.
• Knowledge of confidentiality regarding court processes and pending matters.

Responsibilities

• Provide professional reception and administrative support for the Judicial Center by greeting and assisting visitors; answering, screening, and directing incoming telephone calls; and responding appropriately to inquiries from Judicial Center guests, employees, court personnel, and external stakeholders.
• Assist with planning and coordinating Court Services programs, meetings, workshops, conferences, and special events by researching and recommending venues; coordinating catering; communicating with vendors regarding pricing, availability, and service options; and maintaining related records and documentation.
• Process registrations, fees, credit-card payments, and related documentation for Court Services programs, workshops, examinations, conferences, and other assigned events; ensure records are accurate, complete, and timely.
• Enter, track, and maintain continuing education records for court reporters and courtroom interpreters; respond to routine inquiries concerning continuing education requirements and related credentialing matters.
• Assist in the annual renewal process for approximately 400 court reporters and 175 courtroom interpreters, by initiating email notices, receiving digital and paper renewal forms, reviewing, processing, taking credit-card payments, continuing education documentation, correspondence, and supporting materials. Verify submission completeness; update renewal, payment, contact, and continuing education records in database; prepare routine notices, confirmations, and deficiency communications; maintain organized electronic and paper files.

Skills

Communication skills

Interpersonal skills

Organizational skills

Confidentiality

MS Office

Tools

MS Office

Job description

677 SUPREME COURT in Oklahoma City is seeking a Court Services Specialist - Receptionist to serve as the first point of contact for the Judicial Center, providing professional reception and administrative support.

The role requires strong communication, organizational skills, and the ability to handle inquiries from judges, court personnel, and the public. This is an in-person, on-site position with no remote work.

Salary is $48,000 to $55,000 commensurate with education and experience.