Court Operations Specialist

State of Oregon; Salem (OR); On-site; USD 57,000 - 89,000; Full time

Benefits offered by this job

Medical insurance premium support (95%

Bonuses up to 5% annual raise

Overtime eligibility

Bilingual skills allowance up to 5%

Job summary

State of Oregon in Roseburg, Oregon, seeks a Court Operations Specialist to provide moderate-to-complex administrative support for the Douglas County Circuit Court. You will process circuit court filings, perform extensive data entry into the court’s case management system, and update case information as needed.

You will also scan documents, schedule hearings, track due dates, disburse funds, and deliver in-person, phone, and written customer service to litigants, attorneys, and staff.

Qualifications

• High school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Process circuit court cases, including reviewing, accepting, and rejecting filings.
• Enter new cases and pleadings into the court’s case management system.
• Update case and party information as needed.
• Scan documents, schedule hearings, track due dates, and disburse funds.
• Provide customer service in person, over the phone, and in writing.

Skills

Direct admin support

Data entry

Deadline-driven

Document review

Confidential information handling

Court environment experience (pref.)

Education

High school diploma or equivalent

4 years administrative experience

Job description

Job Description

Initial Posting Date

09/17/2026

Application Deadline

09/30/2026

Agency

Judicial Department

Salary Range

$4,765 - $7,392

Position Type

Employee

Position Title

Court Operations Specialist

Job Description

Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $27.49 - $42.65. [OR The annual salary for this position is $57,183 - $88,708.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Douglas County is the scenic and recreational paradise known as the Land of Umpqua. This land of authentic outdoor adventures and experiences is bordered by picturesque rivers and lush valleys. Roseburg, Douglas County’s seat, is centrally located in the center of the county and is joined by surrounding communities, such as: Canyonville, Elkton, Myrtle Creek, Reedsport, Winston, just to name a few.

Position Highlights

The Douglas County Circuit Court in Roseburg, Oregon, is hiring a Court Operations Specialist. In this role… You will provide moderate-to-complex administrative support for our court by processing circuit court cases, which includes reviewing, accepting, and rejecting filings. You will perform extensive data entry by entering new cases and pleadings into the court’s case management system. You will update case and party information as needed. You will also scan documents, schedule hearings, track due dates, and disburse funds.

Additionally, you will provide customer service by responding to questions from the public, litigants, attorneys, court staff, judicial officers, and judicial partners about document entry, case processing, scheduling, the status of cases, and other related matters. The support you provide will be in person, over the phone, and in writing.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions For REQUIRED Cover Letter And Work History/Resume

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Document Format

• Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
• Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
• We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.

OR

Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills And Attributes

• Experience providing direct administrative support to one or more persons.
• Experience using a computer for data entry, scheduling, and managing and maintaining records; this experience should be within the past five years.
• Experience maintaining accuracy and meeting deadlines despite frequent interruptions or distracting surroundings.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying, handling, and securing confidential information and materials.
• Experience working in a court or legal environment is preferred but not required.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 OR email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.