Court Operations Specialist (Application and Contribution Program Clerk)

State of Oregon; Salem (OR); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

95%+ health insurance premiums covered

Multiple paid holidays and leave

5% bilingual skills allowance

Job summary

The Oregon Judicial Department seeks a Court Operations Specialist (ACP Clerk) to manage applications for court appointed counsel and interview defendants to collect financial information. You will verify data using state records and contact employers as needed.

You will track fees, contributions, and bench appointments, share ACP information with staff, and assist with training on verification procedures. Routine tasks may shift with workload.

Qualifications

• High school diploma or equivalent required.
• At least four years of responsible administrative experience.
• Any combination of education and experience equivalent to four years.

Responsibilities

• Process applications for court appointed counsel.
• Interview defendants to obtain personal and financial information.
• Verify information using state records and external databases.
• Track fees, contributions, and court orders in the system and generate reports.

Skills

Clerical tasks

Interviewing defendants

Information verification

Policy/procedure explanation

Document writing/review

Education

High school diploma or equivalent

Tools

OJD computer system

Equifax database

CJIS access

Job description

Court Operations Specialist (Application and Contribution Program Clerk)

Initial Posting Date 09/11/2026

Application Deadline 09/24/2026

Agency Judicial Department

Salary Range $4,765 - $7,392

Position Type Employee

Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Deschutes County Circuit Court in Bend, Oregon, is hiring an Application and Contribution Program (ACP) Clerk (Court Operations Specialist). In this role, you will process applications for court appointed counsel. You will interview defendants in court or over the phone to obtain personal and financial information that you will use to determine their eligibility for court appointed attorneys. To verify the information provided, you will access Oregon Employment Department records and the Equifax database, and you will contact applicants’ employers. You will communicate with defendants over the phone and in writing to resolve any discrepancies you find. You will complete worksheets to determine if applicants are eligible for court appointed counsel and, if so, if they are able to contribute toward the cost of counsel. Based on your findings, you will either sign court appointed attorney orders/judgments granting counsel or recommend denials to the judge as appropriate.

You will track application fees, contribution amounts, charges, acceptances, denials, and bench appointments in the computer system to help with data collection and for use in generating a monthly report. As a resource to judges, court staff, attorneys, and outside agencies, you will share information about the ACP. You will also help provide staff training about ACP verification procedures.

Assigned tasks may be changed to accommodate workload and organizational needs.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent.

At least four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.

OR Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills And Attributes

• Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience interviewing individuals to obtain personal and financial information.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience explaining processes, procedures, or policies.
• Skill in writing and in reviewing documents for accuracy and completeness.

Working Conditions

• This is a full-time, on-site position. This position is not eligible for remote or hybrid work. The work schedule is 7:30 a.m. to 4:30 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Work is performed in a normal office environment and in a courtroom and can be stressful at times. This position requires accuracy and attention to detail, and you must be able to multitask while focusing on other matters in the courtroom.
• Frequent phone and in-person interaction with people from diverse backgrounds.
• Frequent phone and in-person interaction with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, or frustrated.
• Frequent contact with out-of-custody defendants.
• Long periods of sitting or standing.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors and laptop, copy machine and scanner.
• Employee must become CJIS (Criminal Justice Information System) certified in order to remotely access the jail’s inmate tracking system.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.