Court Operations Associate (Judicial Assistant for the Honorable Christopher Marshall)

State of Oregon; Portland (OR); On-site; USD 51,000 - 79,000; Full time

Benefits offered by this job

Medical premium coverage

Paid holidays

Floating holidays

Personal days

Flexible spending plans

Bilingual allowance

Salary step advancement

Annual raise

Job summary

The Oregon Judicial Department is hiring a Judicial Assistant for the Honorable Christopher Marshall in Portland. You will maintain schedules, process documents, digitize files, and prepare dockets, ensuring accuracy of court materials and timely submissions.

You will coordinate meetings, verify citations, manage communications, and assist with prisoner transport and interpreter scheduling, while providing backup support to the courtroom clerk as needed.

Qualifications

• High school diploma or equivalent.
• 3+ years in a moderately complex office setting.
• Experience handling financial, administrative, or legal documents.
• Experience handling confidential information.

Responsibilities

• Maintain judge's schedules and court calendars.
• Process documents and assemble materials for proceedings.
• Digitize files and prepare dockets for the next day.
• Prepare and proofread court orders, opinions, and instructions.
• Verify quotes and citations as needed.
• Coordinate prisoner transport and interpreters; schedule appearances.
• Update case management system and greet visitors.

Skills

Clerical experience

Customer service

Attention to detail

Written communication

Education

High school diploma or equivalent

Job description

Initial Posting Date: 10/23/2026 Application Deadline: 11/05/2026 Agency: Judicial Department Salary Range: $4,539 - $7,042 Position Type: Employee Position Title: Court Operations Associate (Judicial Assistant for the Honorable Christopher Marshall) Job Description: Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. Interview scheduling may take longer, depending on the number of applications.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The hourly equivalent for this position is $26.19 – $40.63, and the annual salary for this position is $54,464 – $84,501. 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Portland, Oregon, was founded in 1845 (incorporated in 1851). It is the state’s largest city and the county seat for Multnomah County. It is named for Portland, Maine. It is situated at the confluence of the Willamette and Columbia Rivers. Recreational activities include numerous museums (including OMSI), parks (including Forest Park, largest wilderness park in city limits in the nation), hiking (including in‑city hiking trails), restaurants (including Food Carts), Mt. Hood (about 50 miles east), and much more. Portland is home to four major sports teams: Trail Blazers (NBA), Fire (WNBA), Timbers (MLS), and Thorns (NWSL).

Position Highlights

The Multnomah County Circuit Court is hiring a Judicial Assistant for the Honorable Christopher Marshall (Court Operations Associate). In this role, you will support the judge by maintaining schedules and court calendars, processing documents, assembling materials, digitizing files, and preparing dockets for the next day. You will prepare and proofread a variety of correspondence, memoranda, and legal documents such as court orders, opinions, and instructions. You may be asked to verify legal quotes and citations. You will monitor correspondence and compliance for probationers and alert the judge when they comply or fail to comply with required conditions. You will arrange for prisoner transport, verify that interpreters are scheduled, coordinate court appearances and other meetings, and update information in the case management system. Additionally, you will greet visitors, screen calls and mail, answer routine questions, and route parties and materials as appropriate. You will also coordinate case activities and information with judges, court administrative and operations staff, attorneys, and litigants. You will spend part of your time providing backup coverage for the courtroom clerk as needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Instructions for REQUIRED Cover Letter and Work History/Resume. Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name. Address the cover letter "To the Hiring Manager." In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below. Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter. Prepare your cover letter before starting your Workday application. Work History/Resume (REQUIRED) Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Document Format Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx) Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt) We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word 97-2003 (.doc) Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. The application deadline is 11:59 p.m. PT on the date listed above.

Minimum Qualifications

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills and Attributes

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and handling confidential information and materials.

Working Conditions

This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional after-hours or overtime work may be required. Possible travel daily between 17 floors of the courthouse, which can be done via elevator or stairs. Judicial assistants may need to shift their workstation to a different court location as needed on rotations to the Justice Center, Juvenile Justice Center, or East County Courthouse. Working with one or more judges or other supervisors requires careful time management, patience, and an ability to remain calm in high pressure situations that are beyond the employee’s control. Judicial assistants often work under statutory or policy deadlines and occasionally work in very high‑volume, fast‑paced environments. Frequent phone and in‑person contact with people from diverse backgrounds. Frequent phone and in‑person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. This position is frequently involved with self‑represented litigants, defendants in criminal actions who may have committed serious crimes, and with parties and families who may be under extreme emotional distress. Long periods of sitting or standing. Regular use of the following equipment: telephone, OJD‑assigned computer with multiple monitors, copy machine, and scanner.

ADDITIONAL INFORMATION

Parking Multnomah County Circuit Court does not provide parking for the central courthouse or justice center staff. Daily parking is available across SW 1st St. from the central courthouse (monthly parking is limited). Another option is the Douglas Garage at 1835 S River Dr., Portland, OR 97204. Parking cost is $165/month and is a half mile from the courthouse and justice center.

Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I‑9 form confirming authorization to work in the United States. OJD will use E‑Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process. Veterans’ or Oregon National Guard Preference Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience.

Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”