Court Operations Associate

State of Oregon; Condon (OR); On-site; USD 51,000 - 79,000; Full time

Benefits offered by this job

Medical premiums

Holidays

Bilingual skills allowance

Annual pay raise potential

Job summary

The State of Oregon's Judicial Department seeks a Court Operations Associate for the Gilliam and Wheeler County courthouses. In this role you will handle court case workflow, receive pleadings, enter data into the case management system, answer questions, and assist the public at the service desk.

You will set up courtrooms, operate videoconferencing, perform real-time data entry, swear in witnesses, manage exhibits, and support judges and juries.

Responsibilities

• Perform court case workflow tasks: receive pleadings, enter data, check paperwork for accuracy.
• Answer and route phone calls, process incoming mail, file documents, and make copies.
• Provide information about court calendars and case status; supply forms and process payments.
• Support a judge in the courtroom; set up the courtroom and the jury room.
• Operate videoconferencing equipment, record proceedings, and perform real-time data entry.
• Swear in witnesses and jurors; mark and maintain exhibits and keep trial records.
• Assist jury support and help other court staff as needed.

Job description

Initial Posting Date: 10/19/2026 Application Deadline: 10/28/2026 Agency: Judicial Department Salary Range: $4,539 - $7,042 Position Type: Employee Position Title: Court Operations Associate

Job Description: Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

Position Highlights

The Seventh Judicial District is hiring a Court Operations Associate to join our team at our Gilliam County Circuit Court (Condon, Oregon) and Wheeler County Circuit Court (Fossil, Oregon) locations. In this role, you will perform court case workflow tasks, including receiving pleadings and documents from parties and attorneys, entering information into the case management system, and examining paperwork for accuracy and completeness. You will answer and route phone calls, process incoming mail, file documents, and make copies. You will also answer questions, provide information about court calendars and the status of cases, supply forms, process payments, and credit accounts. The customer service you provide to judges, court staff, attorneys, case parties, and the public will be in person at the service counter, over the phone, and in writing. Additionally, you will support a judge in the courtroom. Before court begins, you will set up the courtroom and the jury room. When court is in session, you will operate video conferencing equipment, record and monitor the proceedings, perform real-time data entry, fill out forms, swear in witnesses and jurors, mark and maintain exhibits, and keep trial records. You will also help with jury support duties in and out of the courtroom. You will spend part of your time helping other court staff within the judicial district as needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Working Conditions

This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional evening or weekend overtime work or irregular hours may be required. This position will work at the Wheeler County Courthouse in the morning and the Gilliam County Courthouse in the afternoon each day. Travel is done on work time, and a work vehicle is provided. Occasional travel to outlaying counties. The position works in an office of one, and the person in this position must be able to work with minimal on-site supervision. While there is in-person contact with the public, county staff, and court staff, this position mostly works in a solo environment, with support and team connections navigated by remote means (e.g., telephone, email, chat, video, etc.). Setting priorities, handling a broad variety of duties, responding and adjusting to the shifting requirements of judges and coworkers, and remaining calm and efficient under pressure. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, frustrated, or otherwise difficult. Work is performed in an older building that has inconsistent heating and cooling. Long periods of sitting or standing. Regular use of the following equipment: electronic recording equipment, videoconferencing equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity,

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify,

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon "flies with her own wings."