Court Operations Associate - Aitkin County

Minnesota Judicial Branch; United States; On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

State employee benefits

Job summary

Minnesota Judicial Branch is seeking an adaptable staff member to perform a full range of court operation and clerical duties. You will assist attorneys, parties, self-represented litigants, judges and the public, support courtroom activities, manage calendars and process payments.

The starting salary for external candidates is $21.45 per hour up to the midpoint of the salary range, with AFSCME representation and State of Minnesota benefits. Hours are 8:00 a.m. to 4:30 p.m., Monday–Friday.

Qualifications

• High school diploma or equivalent.
• One year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work.
• Experience providing customer service.

Responsibilities

• Perform the full range of court operation work that may involve responsibility for a specific area of court case processing.
• Perform a variety of advanced clerical functions and multiple case types.
• Provide assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to questions in-person, over the phone, by mail, and/or electronically.
• Provide courtroom support by working with judges, court reporters, and other justice partners.
• Review, enter, record, and update case information using an electronic case processing system and related applications and equipment.
• Schedule and maintain court calendars.
• Receive, process, and receipt payments due to the court.
• Attend court and assist by calling cases, taking notes, and handling documents in the courtroom.
• May perform the duties of an Electronic Recording Equipment Operator (EREO) including recording and monitoring court proceedings.

Skills

Customer service

Administrative work

Office skills

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Electronic case processing system

Job description

Example of Duties - What You Will Do

The following are examples of major job duties expected of this position:

• Perform the full range of court operation work that may involve responsibility for a specific area of court case processing
• Perform a variety of advanced clerical functions and multiple case types
• Provide assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically
• Provide courtroom support by working with judges, court reporters, and other justice partners
• Review, enter, record, and update case information using an electronic case processing system and related applications and equipment
• Schedule and maintain court calendars
• Receive, process, and receipt payments due to the court
• Attend court and assist by calling cases, taking notes, and handling documents in the courtroom
• May perform the duties of an Electronic Recording Equipment Operator (EREO) including recording and monitoring court proceedings

Typical Qualifications - What You Must Have

The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!

• High school diploma or equivalent
• One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work
• Experience providing customer service

Preferred Qualifications - Nice to Have

• Certificate or degree in a related field
• Considerable knowledge of court procedures, policies, and records management
• Experience working with the court's electronic case processing system
• Experience providing customer service
• Understanding of principles and practices of court proceedings, with an emphasis on applicable statutes, rules, and ordinances
• Ability to write job procedures and develop training materials in order to provide technical and procedural training to staff
• Ability to organize workflow and meet deadlines, plan and coordinate the daily work of other employees engaged in a variety of activities
• Ability to be flexible in changes with workload, job assignments, new procedures, different computer systems, court trends, and priorities
• Excellent listening, multitasking and customer service skills
• Ability to develop and maintain effective working relationships
• Ability to express ideas concisely and clearly, both orally and in writing
• Skill in organization, planning, and follow through
• Dependable and adaptable

What You Will Bring

• Ability to learn rules of court, state statutes, case processing, policies, and procedures of the area of court assigned
• Knowledge of basic math
• Skill in navigating difficult situations and resolving conflict in a respectful and courteous manner
• Ability to effectively support court users who have limited experience with the judicial system
• Ability to provide exceptional customer service while working under pressure in a high volume, fast-paced environment
• Skill in the operation of a personal computer, including electronic case management system and related applications and equipment
• Ability to handle sensitive and confidential information appropriately and in compliance with all applicable court rules, policies, and statutes
• Ability to communicate effectively, both orally and in writing
• Well organized, detail oriented, and analytical

Supplemental Information

The hours for this position will be between 8:00 a.m. and 4:30 p.m., Monday-Friday; hours may vary depending on business needs.

The expected starting salary for external candidates is $21.45 per hour up to midpoint of the salary range, depending on qualifications. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of Minnesota employee benefits.

This AFSCME-represented position is posted for bidding and internal application by current Minnesota Judicial Branch employees only. The filling of AFSCME-represented positions is governed by the labor agreement, which requires that represented candidates be considered first. AFSCME-represented court employees applying for this position must have successfully passed their original 6-month probationary period and served 6 months in their current position prior to applying for this position.

For external applicants, the selection process is a resume-based, skill-matching process. If your skills match the required skills for this position, the department may contact you.

Please contact Human Resources with questions regarding this posting via email: [e-mail] ; Phone: [phone].