Minnesota Court Payment Center Clerk

Minnesota Judicial Branch; Minnesota; Remote; USD 45,000 - 66,000; Full time

Job summary

The Minnesota Judicial Branch is seeking a full-time Court Payment Center Clerk to serve as the first point of contact for court customers statewide. This role handles citations and electronic payments, providing telephone and email support while guiding users through the MNCIS system.

It is a remote, permanently assigned position based in Minnesota with training conducted at the MN Judicial Center in St. Paul and remotely; it requires a headset, data entry, and the ability to sit for long

Qualifications

• High School Diploma or equivalent.
• At least six months of professional office experience in a high-volume call center using automated call-distribution (ACD) software.
• Access to reliable, high-speed internet capable of successful remote access to the Judicial Branch network.
• Ability to attend in person new employee orientation and training sessions.
• Associate or bachelor’s degree in relevant field of study.
• 5+ years of customer service experience in a related field.
• 2+ years of experience working in a high-volume, high-performance call center.
• Experience troubleshooting technical issues independently in a remote environment.
• Experience working with the courts Case Information System (MNCIS).
• Fluency in a second language.

Responsibilities

• Respond to a high volume of incoming telephone calls and emails from the public regarding citations and payments.
• Schedule hearing officer appointments and provide information on payment options.
• Document customer inquiries per documentation standards.
• Refer callers to subject matter experts and other agencies as appropriate.
• Initiate cases in the courts case information system (MNCIS) from citations filed by law enforcement.
• Process quality assurance reports.

Skills

Customer service

Communication

Team player

Adaptability

Attention to detail

Education

High School Diploma or equivalent

Associate or bachelor’s degree in relevant field

Tools

ACD software

MNCIS

Job description

The Court Services Division is seeking to fill a full-time, permanent Court Payment Center Clerk position with the MN Court Payment Center (CPC).

The Court Services Division is seeking to fill a full-time, permanent Court Payment Center Clerk position with the MN Court Payment Center (CPC). In this role you’ll serve as the first point of contact for court customers statewide. CPC staff initiate citations received from law enforcement and provide telephone and email support to court customers who have questions about citations and submitting electronic payments. Your work ensures that every citizen receives professional, accurate, and thorough assistance that upholds the Court’s vision and mission.

If you’re passionate about public service, thrive in a fast‑paced environment, and enjoy helping people navigate the justice system, we encourage you to apply today.

Example Of Job Duties

The following are examples of major job duties expected for this position to perform, acting under the direction of the MN Court Payment Center manager or lead worker.

• Respond to a high volume of incoming telephone calls and emails from members of the public regarding citations, including scheduling hearing officer appointments and providing information on case payment options. Engage Language Line staff and supervisory staff, when appropriate.
• Utilize relevant resource materials as needed to deliver service accurately and per established performance metrics and guidelines, and document customer inquiries per documentation standards.
• Refer callers to additional resources and subject matter experts including court administration, accounting staff, or other agencies, as appropriate.
• Quickly, accurately, and consistently initiate cases in the courts case information system (MNCIS) from citations filed by law enforcement.
• Process quality assurance reports.

Typical Qualifications

Any combination of education, training, and work experience that indicates possession of the knowledge, skills, and abilities listed below will be considered.

Minimum Qualifications

• High School Diploma or equivalent.
• At least six months of professional office experience in a high-volume call center using automated call-distribution (ACD) software.
• Access to reliable, high-speed internet capable of successful remote access to the Judicial Branch network.
• Ability to attend in person new employee orientation and training sessions.

Preferred Qualifications

• Associate or bachelor’s degree in relevant field of study.
• 5+ years of customer service experience in a related field.
• 2+ years of experience working in a high-volume, high-performance call center.
• Experience troubleshooting technical issues independently in a remote environment.
• Experience working with the courts Case Information System (MNCIS).
• Fluency in a second language.

Knowledge, Skills, And Abilities

• Utilize excellent customer service skills in an inclusive, multi-cultural environment, to effectively support individuals with limited experience with the judicial system, respond to a large volume of customer inquiries quickly and accurately, and initiate cases in the courts case information system (MNCIS) from citations filed by law enforcement.
• Skilled at navigating difficult situations and resolving conflict in a respectful and courteous manner.
• Ability to expertly navigate a personal computer, using multiple applications concurrently while actively listening and accurately documenting inquiry details with minimal errors.
• Ability to establish and maintain effective working relationships with others, including co-workers, and leadership. Strong team player.
• Ability to adapt to changing business needs, case types, or service delivery methods.
• Ability to handle sensitive and confidential matters and cases appropriately and in compliance with all applicable court rules, policies, and statutes.
• Ability to learn and explain rules of court, state statutes or local ordinances, case processing, policies, and procedures in the area of court assigned.

Salary:

The expected starting salary range is $21.64 - $26.53 per hour ($45,184-$55,395 annually). The full salary range for this position is $21.64 - $31.41 per hour ($45,184-$65,584 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

Position Logistics

Supplemental Information:

These positions are classified as a Court Payment Center Clerk and will work normal business hours, Monday-Friday. The position is an unrepresented, permanent assignment. Work will be conducted remotely from a home office in Minnesota. Training will be conducted in person at the MN Judicial Center in St. Paul, MN and remotely. This position requires the ability to sit and wear a headset for the majority of the day, on occasion move up to 25 pounds, and based on daily work assignment, perform a significant amount of data entry.

Interview Logistics

• Interviews will be conducted remotely.

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at [e-mail]. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.