Court Operations Specialist (Court Clerk)

State of Oregon; Astoria (OR); On-site; USD 27,000 - 41,000; Part time

Benefits offered by this job

Medical premium coverage (up to 99%)

Holidays & paid leave (prorated)

5% bilingual skills allowance

Salary steps up to 3rd step based on经验

Potential 5% annual raise

Job summary

The Oregon Judicial Department (OJD) is seeking a part-time Court Clerk (Court Operations Specialist) in Astoria, Oregon. You will manage cases from filing to final disposition, review filings, enter data, and assist judges and staff with deadlines and workflows.

Responsibilities include customer service, cashiering, training new staff, and providing tech support for public kiosks and filings. This role offers pay equity adjustments and bilingual incentives where applicable.

Qualifications

• High school diploma or equivalent is required.
• Four years of responsible administrative experience.
• Experience with data entry and case management is needed.

Responsibilities

• Manage court cases from start to finish.
• Review filings for accuracy and completeness.
• Enter data into the case management system and track deadlines.
• Explain court procedures to attorneys, litigants, and the public.
• Provide cashiering duties and receipts as needed.

Skills

Clerical skills

Customer service

Data entry

Cash handling

Multitasking

Education

High school diploma or equivalent

Tools

Case management system

Job description

Initial Posting Date: 10/09/2026 Application Deadline: 10/15/2026 Agency: Judicial Department Salary Range: $4,765 - $7,392 Position Type: Employee Position Title: Court Operations Specialist (Court Clerk) Job Description: Part Time: This is a part-time position (.5 FTE, 20 hours per week). The salary range shown above is for a full-time position. The adjusted salary range for this part-time position is $2,382.50 – $3,696/month.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay up to 99% of medical insurance premiums for part-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates who are new to OJD up to the third step of the salary range, depending on experience.
• You are potentially eligible for a 5% annual increase.

Position Highlights

• The Clatsop County Circuit Court in Astoria, Oregon, is hiring a part-time Court Clerk (Court Operations Specialist).
• In this role, you will manage cases filed with the court from start to finish.
• This includes reviewing filings for accuracy and completeness, entering data into the case management system, and working with judges, supervisors, and other court staff to determine appropriate next steps.
• You will review cases and reports, ensuring that all deadlines are met.
• You will also help determine workload priorities, maintain desk manuals, and update resource materials.
• Customer service is a key part of this position, and the support you provide will be in person, over the phone, through video, and in writing.
• You will explain OJD policies and court procedures to attorneys, litigants, the public, and other interested parties.
• You will answer questions about the status of cases and the court calendar.
• You will also provide general technical troubleshooting for the court’s public computer kiosks, remote court appearances, the court’s public-facing website, and electronic filings.
• You will spend part of your time performing cashiering duties, including accepting and receipting payments.
• You will also help orient and training new employees as needed.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Minimum Qualifications

• The qualified candidate must have a high school diploma or equivalent.
• Four (4) years of responsible administrative experience, in a moderately complex office or business setting, demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills and Attributes

• Experience performing a variety of clerical or administrative tasks with strict deadlines in a professional setting.
• Experience maintaining accuracy while multitasking, despite frequent interruptions or distracting surroundings.
• Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience handling cash or credit card transactions and generating receipts.

Working Conditions

This is a part-time (.5 FTE, 20 hours per week) position. The work schedule is to be determined but is expected to fall between 8:00 a.m. and 5:00 p.m. Monday through Friday. This position is eligible for straight-time compensation for up to 40 hours and is eligible for overtime compensation for any hours worked in excess of 40 per workweek.

• Daily data entry and work with confidential documents and information.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
• Occasionally lifting loads that weigh less than 10 pounds.
• Extended periods of sitting or standing.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates who are new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars.

After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce.

If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”