Court Liaison/Administrative Assistant

Oceans Healthcare; Waco (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

401(k) Retirement Savings Plan withDis

Tuition Reimbursement

Daily Pay

Paid Time Off

Competitive Market Compensation

Short Term Disability

Long Term Disability

Life Insurance

Employee Assistance Program

Job summary

Oceans Behavioral Hospital Waco seeks an Administrative Assistant to support the Administrator, coordinating administrative processes with accuracy and efficiency. You will handle executive secretarial tasks, facilitate communication with leadership, and ensure adherence to regulatory standards.

The role requires strong organizational and written/verbal communication skills, a minimum 5 years of clerical experience (4 in a psychiatric setting) and familiarity with medical terminology.

Qualifications

• High school diploma preferred; college education desirable, with training in a medical field.
• Minimum of 5 years of experience in the clerical field required with minimum of 4 years as an Administrative Assistant in a multi-staffed psychiatric facility.
• Minimum of 5 years direct experience with quality management functions.
• Knowledge of Medical Terminology preferred.
• Must be able to read and write.
• Must possess excellent communication skills, both oral and written.
• Must be able to type at least 50 words per minute.
• Must be proficient in Microsoft Word.
• Ability to work with minimal supervision and manage multiple details.

Responsibilities

• Performs a wide variety of executive secretarial and administrative duties for daily facility operation.
• Facilitates communications between the Administrator and key management personnel.
• Researches and analyzes routine administrative projects for the Administrator.
• Provides follow-up to assignments given to Leadership staff by the Administrator.
• Performs specialized and complex office administrative work requiring independent judgment.
• Organizes own work, coordinates projects, sets priorities, and meets deadlines with minimal direction.
• Contributes to Performance Improvement.
• Performs other related duties as assigned.

Skills

Strong communication skills

Typing 50 wpm

Organizational skills

Time management

Analytical skills

Education

High school diploma / GED

College education in medical field desired

Tools

Microsoft Word

Job description

At Oceans Behavioral Hospital Waco, healing is our focus. We are passionate about helping adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long‑term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.

Benefits We Offer:

• Medical, Dental, Vision Coverage (Multiple Plan Options) - Eligible first of the month after 30 days.
• 401 (k) Retirement Savings Plan with Discretionary Company Match
• Tuition Reimbursement
• Daily Pay
• Paid Time Off
• Competitive Market Compensation
• Short Term Disability, Long Term Disability
• Life Insurance
• Employee Assistance Program

Under the supervision of the Administrator, the Administrative Assistant functions as a support person in the coordination and organization of administrative processes in a high-quality, efficient, and cost-effective manner. Demonstrates age specific and cultural sensitivity towards internal and external customers. This position is distinguished from other administrative support classes in that the position provides highly sensitive support to the Administrator. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures and Performance Improvement Standard.

Essential Functions:

• Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility.
• Facilitates communications between the Administrator and key management personnel of the organization.
• Research and analyze routine administrative projects for the Administrator.
• Provides follow‑up to assignments given to Leadership staff by the Administrator.
• Performs specialized and complex office administrative work requiring the use of independent judgment.
• Completes assignments accurately, in a timely manner and within procedural guidelines.
• Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
• Demonstrates working knowledge of the organization’s departmental procedures
• Contributes to Performance Improvement.
• Performs other related duties as assigned.

Requirements

High school diploma preferred; college education desirable, with training in a medical field. Additional experience in quality management activities may be substituted for clinical experience and/or educational requirements. Minimum of 5 years of experience in the clerical field required with minimum of 4 years as an Administrative Assistant in multi‑staffed psychiatric facility. Minimum of 5years direct experience with quality management functions. Knowledge of Medical Terminology preferred.

Must be able to read and to write. Computer literacy, strong verbal and written skills. Must be well organized, flexible and responsible. Must be able to communicate knowledge in an educational arena. Must possess excellent communication skills, both oral and written. Must be able to type at least 50 correct words per minute. Must be proficient in Microsoft Word. Heavy, high paced work load requires high energy and excellent organization, time management, and analytical skills. Must be able to work tactfully and cooperatively with a variety of internal and external customers. Ability to work with minimal supervision, think globally, and simultaneously manage multiple details. Must successfully complete CPR certification and an Oceans approved behavioral health de‑escalation program.

Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. Can be high paced and stressful; must be able to cope mentally and physically to atmosphere. Work requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.