Court Administrative Specialist & Docket Coordinator

State of Maryland; Maryland; Sur place; USD 38 000 - 54 000; Plein temps

Résumé du poste

The Maryland Office of the Public Defender in Baltimore City seeks an Administrative Specialist I to manage the MDEC docket, organize data, and assist attorneys in daily operations. This role focuses on intake processing, file preparation, and coordination with court staff to ensure timely representation of clients.

Candidates should be proficient with MS Word, Excel and Google Sheets, and comfortable handling confidential information within a fast-paced legal environment.

Qualifications

• High school diploma or equivalent required.
• Six months of administrative/clerical experience required.
• Substitution: 30 college credit hours may substitute for the required experience.
• Military service may substitute for the required experience.
• Preferred: advanced database management, legal research, MS Word, advanced Excel and Google Sheets.

Responsabilités

• Manage MDEC docket with data gathering and case management responsibilities.
• Obtain court contact details to complete OPD intakes.
• Prepare and file dockets; ensure forms are in each client file two weeks before court.
• Assemble and review case files using MDEC, Secure Case Search and eDefender.
• Enter client data into the agency system; organize duplicate profiles.
• Assist attorneys with trial preparation, scheduling, and file management.
• Arrange transcription services for court proceedings.
• Input data into OPD databases and eDefender.
• Collect and organize discovery, download video discovery.
• Perform intake data entry and ensure timely filings for arraignments.
• Greet clients; handle reception and telephone interactions.
• Monitor intake and docket processes to ensure compliance with deadlines.
• Coordinate transport for incarcerated clients with court personnel.

Formation

High school diploma or equivalent

Outils

MS Word

Excel

Google Sheets

Description du poste

The Maryland Office of the Public Defender in Baltimore City seeks an Administrative Specialist I to manage the MDEC docket, organize data, and assist attorneys in daily operations. This role focuses on intake processing, file preparation, and coordination with court staff to ensure timely representation of clients.

Candidates should be proficient with MS Word, Excel and Google Sheets, and comfortable handling confidential information within a fast-paced legal environment.