OFFICE SECRETARY III

Maryland AG; Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

The Maryland Office of the Public Defender in Rockville, MD, is seeking an Office Secretary III to support Intake and/or court divisions. You will handle client contact, data entry, and document filings while maintaining accurate records and assisting attorneys and staff.

Bilingual applicants are encouraged; proficiency in Microsoft Office and related tools is expected to manage daily administrative tasks efficiently.

Qualifications

• Graduation from an accredited high school or equivalent.
• Three years of secretarial or clerical experience with typing duties.
• Additional experience may substitute for education on a year-for-year basis.
• Armed Forces substitutions for experience may apply.

Responsibilities

• Provide information to and gather information from clients.
• Create client profiles and enter data in case management system.
• File legal documents (motions, subpoenas, pleadings).
• Process incoming mail and correspondence.
• Answer incoming calls on a multi-line system.

Skills

Typing 40 wpm

Microsoft Office

Google Apps

Clerical skills

Education

High School Diploma

Tools

Case management database

MDEC

Job description

Introduction

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503 [e-mail].

GRADE

ASTD10

LOCATION OF POSITION

191 E. Jefferson Street, Rockville, MD 20850

Main Purpose of Job

The Office Secretary III will be responsible for providing secretarial support to the Intake and/or Circuit and District court divisions of our Montgomery County, Maryland location. This position involves contact with indigent clients facing criminal charges and their families, over the phone and in person, to provide and gather information. It also involves regular data entry. In addition, this position may require assistance with attorney case management and filings of template forms and documents within the court filing system. Bilingual applicants are encouraged to apply.

POSITION DUTIES

• Providing information to and gathering information from clients
• Creating client profiles and entering data in case management database
• Filing legal documents (motions, subpoenas, pleadings)
• Processing incoming mail and correspondence
• Answering incoming phone calls on a multi-line phone system
• Using template forms and documents as requested by attorneys or administrative staff
• Making photocopies, faxing documents and performing other clerical functions
• Performing other duties as assigned

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Three years performing secretarial or clerical work involving typing duties.
• Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Office Suite Software and Google Applications. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS