Coupa Support Coordinator

Kelly; Covington (KY); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Retirement savings plan

Service bonus and holiday pay plans

Transit spending account

Paid sick leave

Medical, dental, vision, telemedicine

Job summary

Kelly is seeking a detail-oriented coordinator to support supplier onboarding and management. You will handle inquiries, update banking and contact information in Coupa, and drive data accuracy across large supplier datasets.

The role requires strong Excel skills and excellent cross-functional communication to coordinate with internal teams and external suppliers. Based in Covington, KY, this on-site position offers comprehensive benefits and advancement opportunities.

Qualifications

• Experience with Coupa or similar cloud-based procurement and supplier management systems.
• Strong Excel skills for bulk uploads, data validation, and tracking.
• Detail-oriented and highly organized; able to manage sensitive information with discretion and accuracy.
• Proactive approach to identifying and resolving issues; strong problem-solving abilities.
• Prior experience in supplier onboarding, procurement support, or financial systems highly preferred.

Responsibilities

• Monitor, triage, and respond to supplier inquiries in the shared support inbox, ensuring requests are tracked and resolved.
• Categorize, prioritize, and escalate issues based on urgency and impact to ensure timely service and compliance with SLAs.
• Process ACH banking information updates by submitting changes through Coupa; confirm accuracy.
• Manage bulk upload activities: review, validate, and execute large-scale supplier data changes in Coupa.
• Update supplier contact information to facilitate onboarding invitations and portal access.
• Monitor onboarding forms; identify issues, missing data, or blockers and coordinate resolution.
• Escalate unresolved onboarding issues and track outcomes to closure.
• Liaise with suppliers to clarify requirements and ensure timely submission of documentation.
• Maintain clear records of all actions for audit and reporting purposes.
• Support SOP documentation and internal training on Coupa navigation.

Skills

Coupa experience

Cross-functional communication

Excel

Detail-oriented

Problem-solving

Teamwork

Tools

Coupa (procurement system)

Microsoft Excel

Job description

Key Responsibilities

• Supplier Inbox Management:
• Monitor, triage, and respond to supplier‑related inquiries in the shared support inbox, ensuring all requests are tracked and resolved efficiently.
• Categorize, prioritize, and scale issues based on urgency and impact to ensure timely service and compliance with service-level agreements.
• Internal Form Processing:
• Accurately manage sensitive supplier documentation with attention to privacy and compliance standards.
• Process ACH banking information updates by submitting changes through Coupa; confirm accuracy and completion of all forms.
• Manage bulk upload activities: review, validate, and execute large-scale supplier data changes in Coupa, collaborating with relevant teams as needed.
• Supplier Onboarding Support:
• Update supplier contact information to facilitate successful onboarding invitations and portal access.
• Monitor and review onboarding forms; proactively identify issues, missing data, or blockers and coordinate resolution.
• Escalate unresolved or complex onboarding issues to appropriate stakeholders and track outcomes to closure.
• Liaise with suppliers to clarify requirements, provide guidance, and ensure timely submission of needed documentation.

Additional Responsibilities

• Maintain clear and accurate records of all actions and communications for audit and reporting purposes.
• Support continuous process improvement and SOP documentation for supplier management and onboarding.
• Train internal users and suppliers on basic Coupa navigation as needed.

Recommended Skills and Qualifications

• Strong cross‑functional communication and teamwork skills; capable of collaborating with internal departments and external suppliers.
• Proven experience with Coupa or similar cloud‑based procurement and supplier management systems.
• Proficiency in Microsoft Office Suite, especially Excel (for bulk uploads, data validation, and tracking).
• Detail‑oriented and highly organized; able to manage sensitive information with discretion and accuracy.
• Strong problem‑solving abilities, adaptability, and a proactive approach to identifying and resolving issues.
• Prior experience in supplier onboarding, procurement support, or financial systems highly preferred.

Shift : 8AM – 5PM Monday – Friday

Pay : $27-30/hr

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources.

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly may use AI-powered tools during the recruitment and hiring process.

Get a complete career fit with Kelly.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.