Counselor Clerk

Amarillo ISD; Amarillo (TX); On-site; USD 20,000 - 21,000; Full time

Job summary

Amarillo ISD seeks a detailed, reliable administrative assistant to support busy office routines within the Education Support Center in Amarillo, Texas. The role focuses on enrollment processing, records handling, and daily clerical tasks to keep the education process running smoothly.

You will manage student records, coordinate enrollment and withdrawals, answer phones, prepare schedules, and assist counselors with forms and filing.

Qualifications

• High school diploma or equivalent; College and computer classes helpful.
• Required typing test of >40 WPM. Must upload proof of education to application.

Responsibilities

• Request student records and complete enrollment and withdrawal of students.
• Record and file incoming student records; update and maintain student enrollment database records.
• Maintain accurate student data in Skyward.
• Assist students, parents, and teachers who come to the counselors office.
• Answer telephone and take accurate messages.
• Work closely with counselors to prepare student schedules.
• Type and process requisitions as needed.
• Assist counselors with documents, filing, forms, and all other clerical tasks.
• Grade reporting: print progress grades and report cards, grade reports for counselors, gather and organize grading sheets from teachers, keep appropriate papers for report cards.
• Be familiar with local and state policies for keeping cumulative records current, cleaned out and sent in a timely manner to student records for scanning.
• Be familiar with and follow all FERPA laws and requirements.
• Maintain confidentiality of all information and student records.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Performs such other tasks and accepts such other responsibilities as may be assigned.

Skills

Communication skills

Data processing

Prioritization

Basic math

Reading skills

Microsoft Office

Attention to detail

Deadlines

Typing speed

Education

High school diploma

Job description

Qualifications

High school diploma or equivalent; College and computer classes helpful.

Required typing test of >40 WPM. Must upload proof of education to application.

Primary Purpose

Positively impact the efficient operation of office routines and practices associated with a busy, productive, and smoothly run office so it can play its effective part in the education process.

Special Knowledge/Skills

• Effective communication skills (both verbal and written) and interpersonal skills
• Working knowledge of data processing systems and applications
• Ability to prioritize
• Basic math skills
• Excellent reading and grammatical skills
• Excellent computer skills including Microsoft Suite
• Attention to fine details
• Ability to meet deadlines
• Proof of typing >40 WPM- required

Work Conditions

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions including prolonged keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional lifting and carrying (less than 40 pounds).
• Environment: May work with frequent interruptions; Must maintain professional demeanor under stress; Must have problem solving skills.
• Regular attendance is an essential function.

Minimum Experience

Have appropriate clerical or secretarial experience as required by supervisor.

Major Responsibilities And Duties

• Request student records and complete enrollment and withdrawal of students.
• Record and file incoming student records; correlate and send outgoing records to requesting school or Administration Building; update and maintain student enrollment database records.
• Maintain accurate student data in Skyward.
• Assist students, parents, and teachers who come it the counselors office.
• Answer telephone and take accurate messages.
• Work closely with counselors to prepare student schedules.
• Type and process requisitions as needed.
• Assist counselors with documents, filing, forms, and all other clerical tasks.
• Grade reporting: print progress grades and report cards, grade reports for counselors, gather and organize grading sheets from teachers, keep appropriate papers for report cards.
• Be familiar with local and state policies for keeping cumulative records current, cleaned out and sent in a timely manner to student records for scanning.
• Be familiar with and follow all FERPA laws and requirements.
• Maintain confidentiality of all information and student records.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Performs such other tasks and accepts such other responsibilities as may be assigned.

Employment Details

Position Type: Full-Time

Salary: $14.35 per Hour

Contact Information

Michael Hernandez, HR Specialist, EDUCATION SUPPORT CENTER

• Phone: [phone]
• Email: [e-mail]