Clerk SpEd, Campus

COLLEGE STATION HS; College Station (TX); On-site; USD 19,000 - 23,000; Full time

Job summary

College Station ISD at COLLEGE STATION HS in College Station, Texas, seeks a Clerk SpEd, Campus to support campus counseling offices and provide clerical services for special education and 504 staff. Reports to the Principal and is non-exempt.

Responsibilities include data entry for student IAPs/IEPs, scheduling of 504 meetings, materials preparation for mailing, and maintaining records with confidentiality and professionalism.

Qualifications

• High school diploma or GED required.
• Prefer 3 years of clerical support experience, preferably in an education environment.
• Ability to work with peers and communicate effectively.
• Proficient knowledge of MS Word, Excel; file maintenance.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide clerical assistance to campus 504 Coordinator, Counselors, Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure documentation for student IAPs and IEPs is distributed as required.
• Assist with scheduling of 504 meetings, including contacting parents and required staff.
• Assist with preparation of materials for mailing/emailing.
• Assist in ensuring original records are filed in a timely manner.
• Enter data necessary for processing referrals to section 504 and for coordinating with staff.
• Receive incoming calls, take messages, and route to appropriate staff.
• Prepare correspondence, schedules, or reports as requested.
• Prepare meeting agendas and communications as requested.
• Ensure work is accurate, neat, and completed on time.

Skills

Effective communication

Interpersonal skills

Organizational skills

Attention to detail

Team collaboration

Education

High school diploma or GED

Tools

MS Word

MS Excel

Job description

Clerk SpEd, Campus

College Station ISD COLLEGE STATION HS - College Station, Texas Open in Google Maps

Job Details

Job ID: 5928990

Application Deadline: Oct 09, 2026 11:59 PM (Central Standard Time)

Posted: Sep 16, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Clerk SpEd, Campus

Reports to: Principal

Location: Assigned Campus

Pay Grade: Paraprofessional - PG3

Wage Status: Non-exempt

Days Worked: 220

Primary Purpose:

Ensure efficient operation of campus counseling offices and provide clerical services for special education and 504 staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to work well with peers
• Ability to communicate effectively
• Proficient knowledge MS Work software, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:

Prefer 3 years of clerical support experience, preferably in an education environment

Essential Job Functions:

• Provide clerical assistance to campus 504 Coordinator, Counselors, Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure that required documentation associated with student IAPs and IEPs is distributed as required
• Assist with scheduling of 504 meetings, including contacting parents and required staff
• Assist with preparation of materials for mailing/emailing
• Assist in ensuring original records are filed in a timely manner
• Utilize online system to enter data necessary for processing referrals to section 504, preparing for 504 meetings and coordinating with staff
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Prepare written correspondence forms, schedules, or reports as requested
• Prepare meeting agendas and communication as requested
• Ensure work is correct, neat, and completed in a reasonable time, and meets, required deadlines.
• Greets visitors; responds to questions, provides information, documents, and instructions or directs visitor to appropriate party
• Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor
• Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication
• Attends meetings as required and provide clerical support
• Opens sorts and distributes incoming mail and processes outgoing mail as needed
• Copies, distributes and files paperwork such as records or general correspondence
• Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment
• Prepares correspondence, memos, forms and reports using electronic applications software if assigned, depending on assignment

Expectations:

• Maintain confidentiality of student information
• Accuracy – work is neat and correct and completes all work assigned.
• Personal attributes – neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time
• Professional Behavior – maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work
• Student Relations – shows respect to students, shows concern and encouragement for students and has positive attitude when working with students
• General Attributes – demonstrates ability to remain calm and withstand pressure
• Public Relations – Interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school
• Report to work in a timely manner according to assigned schedule
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position
• Travel within the district to assigned locations

Other Duties and Responsibilities:

• Maintain confidentiality of information.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Supervisory Responsibility:

None

Equipment Used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.

Working Conditions:

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups

Position Type: Full-Time

Salary: $13.85 to $16.88 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Justin Grimes , Principal
• COLLEGE STATION HS
• Email: [e-mail]