Cost Clerk I

Transportation Department; Asheboro (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Randolph County School System Transportation Department in Asheboro, NC seeks a Cost Clerk I to perform journey level administration and clerical support, focusing on accounting, purchasing and inventory control. The role operates Monday–Friday, 40 hours weekly, with a full-time status.

The position requires a high school diploma and involves handling invoices, inventory, and data entry for the State Vehicle Fleet system, with routine preparation for annual reports.

Qualifications

• High School graduate or equivalent.
• Experience with invoicing, purchasing and inventory control preferred.
• Strong data entry and basic accounting skills.

Responsibilities

• Calculates invoices and enters stock items onto state inventory.
• Reconciles inventory to ensure no shortage or overage.
• Disperses parts to mechanics as needed.
• Totals records monthly for submission to the NC Department of Public Instruction.
• Files daily work and assists with telephone inquiries.
• Enters data from fuel sheets and work orders into the State Vehicle Fleet Management System.

Skills

Invoicing

Inventory control

Accounting

Purchasing

Data entry

Phone support

Education

High School Diploma or equivalent

Tools

State Vehicle Fleet Management System

GPS tracking system

Job description

Randolph County School System Transportation Department - Asheboro, North Carolina Open in Google Maps

Cost Clerk I

Job Description

8 hours daily/ 12 months

#100602

POSITION TITLE

SCHOOL/DEPARTMENT

SALARY

Salary NC 06 plus local supplement

FLSA STATUS

REPORTS TO

Transportation

SUPERVISES

Non-Exempt

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

40

NUMBER OF MONTHS PER YEAR

12

POSITION PURPOSE:

To perform journey level administration and clerical support duties such as accounting,purchasing, and inventory control.

MINIMUM QUALIFICATIONS:

High School graduate or equivalent

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Calculates all invoices and enter stock items onto state inventory
• Keying all MI's
• Reconciles inventory to insure no shortage or overage exists
• Establishes and maintains files for bills, records and correspondence
• Disperses parts to mechanics as needed
• Compiles annual inventory
• Examines all invoices to assure they are in accord with deliveries, that proper discounts have been given andtaken and that they are correct before they are sent to the office for payment
• Totals all records each month for submission to the North Carolina Department of Public Instruction
• Summarizes and balances labor and parts charges from equipment and repair
• Parts Order (TD-18) on a daily basis- using computer
• Enters data from fuel sheets, work orders, labor and parts into the State Vehicle Fleet Management System
• Checks materials received against invoices to verify price and quantity accuracy
• Prepares parts and fuels inventory for the Annual Pupil Transportation Report (TD-1) as required by the NorthCarolina Department of Public Instruction
• Files daily work
• Assists in answering telephone system; provides information, records information and directs calls to appropriate person
• Assists with updates to Sub bus use and Here comes the Bus
• Utilizes GPS tracking system to locate buses for garage
• Operates afternoon radio communication with route buses
• Performs other duties and accepts responsibilities as assigned

WORKING CONDITIONS

PHYSICAL DEMANDS

Work is considered light physical work requiring the exertion of up to 20 pounds of force. Must posses physical abilities such as talking, hearing, operating a computer, etc.

WORK ENVIRONMENT

Employees in this position are required to work in indoor and outdoor environments, and come into direct contact with RCSS staff, students and the public.

ACKNOWLEDGEMENTS

The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations

Reviewed by: Employee's Signature

Date

Approval by: Supervisor's Signature

Date

The completed and signed position description shall be maintained at the employee’s work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations.

DISCLAIMER:

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, any time.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Wendy Anderson , Director of Transportation
• Transportation Department
• Email: [e-mail]