Admininistrative Assistant Maintenance Department

Maintenance Department; Asheboro (NC); On-site; USD 34,000 - 42,000; Full time

Job summary

Randolph County School System Maintenance Department in Asheboro, North Carolina is seeking an Administrative Assistant to support the Facilities Maintenance Department. This role handles front desk operations, processes work orders, coordinates 811 locate tickets, and assists with purchasing and data management.

Ideal candidates will have a high school diploma or GED, strong computer literacy, excellent organizational skills, and a friendly, team-oriented demeanor.

Qualifications

• High school diploma or GED required or preferred.
• Administrative support experience preferred, ideally in maintenance/facilities/public works.
• Valid North Carolina driver’s license is required.

Responsibilities

• Communication & Front Desk Operations: Answer high-volume calls, respond to inquiries, coordinate with peers, technicians, and vendors.
• Work Order Processing: Enter service requests into the maintenance management system and record data for history and timing.
• 811 Locate Ticket Management: Process locate requests and route tickets to field personnel for safety compliance.
• Purchasing Support: Initiate purchase orders for supplies and vendor services, cross-check invoices with receipts.
• Administrative & Data Support: Maintain digital files and records; assist supervisor with duties.

Skills

Administrative support

Typing speed

Customer service

Organizational skills

Education

High school diploma or GED

Tools

Excel

Google Sheets

MS Office

Job description

Randolph County School System Maintenance Department - Asheboro, North Carolina Open in Google Maps

Admininistrative Assistant Maintenance Department

Randolph County School System Maintenance Department - Asheboro, North Carolina Open in Google Maps

This job is also posted in North Carolina School Jobs , and Randolph County School System

Job Details

Job ID: 5929167
Application Deadline: Posted until filled
Posted: Sep 16, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

8 hours daily/ 12 months

#200601

Job Title: Administrative Assistant – Facilities Maintenance Department

Department: Facilities Maintenance

Reports To: Director of Maintenance and Assistant Director of Maintenance

Position Summary

Provides administrative, operational, and customer service support for the Facilities Maintenance Department. Serves as the primary communication hub for the department, manages work order and purchasing workflows, handles 811 locate tickets, and keeps daily operations organized. Requires strong computer literacy, excellent organizational habits, and an approachable, team-first attitude.

Essential Duties & Responsibilities

• Communication & Front Desk Operations: Answer high-volume incoming calls, respond to public inquiries, and coordinate seamlessly with peers, technicians, and external vendors.
• Work Order Processing: Receive, triage, and input service requests into the maintenance management system. Accurately record data from completed requests to track equipment history and job completion times.
• 811 Locate Ticket Management: Receive, review, and process 811 Call-Before-You-Dig locate requests. Route routine and emergency tickets to field personnel to ensure safety compliance.
• Purchasing Support: Initiate purchase orders for maintenance supplies, parts, and vendor services; cross-reference invoices with receipts for accuracy.
• Administrative & Data Support: Maintain digital files, organize department records, and perform other duties as assigned by the supervisor.

Required Qualifications & Skills

• Education & Experience: High school diploma or GED. Administrative support experience preferred, ideally in maintenance, facilities, or public works. Valid North Carolina driver’s license.
• Computer & Typing Proficiency: Fast, accurate typing skills and strong computer literacy. Hands-on experience creating and updating spreadsheets (Excel/Google Sheets) and using core office applications is required.
• Organizational Skills: Exceptional time-management abilities with a proven knack for prioritizing multiple task streams accurately.
• Interpersonal Attributes: Outstanding customer service skills and a positive demeanor; must get along exceptionally well with colleagues, external partners, and the public.

Position Type: Full-Time

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Jonathan Craven , Director of Maintenance
• Maintenance Department
• Email: [e-mail]