COS & Assistant Property Manager — Growth in Affordable Housing

Rhm-Real-Estate-Group-; Cleveland (OH); On-site; USD 2,893,000 - 3,995,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

Long-term disability coverage

401k with employer matching

Paid time off

Job summary

RHM Real Estate Group is seeking a Certified Occupancy Specialist/Assistant Property Manager to work closely with the Property Manager, ensuring optimum occupancy and compliant leasing operations. You will input leases into Yardi, organize resident files, and manage TIC/Section 8 processes while supporting compliance and audits.

You will coordinate with compliance, maintain documentation, train staff, and help minimize vacancies through efficient processing of applicants, all while upholding

Qualifications

• High School Degree or GED required; Bachelor's preferred in Social Work, Real Estate Management, or related field
• COS (Certified Occupancy Specialist) certification required
• 3+ years in property management or affordable housing management
• Proficiency in Yardi and MS Office; strong HUD regulation knowledge
• Excellent verbal and written communication; professional resident/stakeholder interaction
• Detail-oriented with strong organizational skills for records and documentation
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving skills for handling sensitive situations and audits
• Familiarity with Section 8 and LIHTC TIC processes
• Knowledge of EIV reporting standards (preferred)
• Commitment to confidentiality and RHM core values

Responsibilities

• Assist the property manager in maximizing occupancy and representing the company professionally
• Input leases and related paperwork into the Yardi system accurately and timely
• Maintain organization of resident files and process work orders in Yardi
• Adhere to program guidelines such as HUD regulations when processing applicants
• Process Section 8 and LIHTC TIC documentation
• Manage EIV reports, address findings, and support audits and regulatory reporting
• Prepare lease agreements and communicate occupancy terms to residents
• Support move-in file organization and training of new staff as required
• Minimize vacancy loss by efficient processing of applicants
• Coordinate with compliance for audits, inspections, and lender/regulatory reporting
• Orient and train new personnel per company guidelines
• Maintain staff efficiency through training and leadership
• Provide staff support and foster teamwork and a positive work environment
• Conduct daily property walks and communicate service requests to maintenance
• Ensure safety/regulatory compliance and safety-first culture
• Other duties as assigned

Skills

Yardi proficiency

MS Office

Strong communication

Detail oriented

Multitasking

Problem solving

HUD regulations knowledge

Section 8 & LIHTC familiarity

EIV compliance (preferred)

Team leadership influence

Education

High School Diploma or GED

Bachelor's degree in Social Work or Real Estate Management (preferred)

Tools

Yardi

MS Office Suite

Job description

RHM Real Estate Group is seeking a Certified Occupancy Specialist/Assistant Property Manager to work closely with the Property Manager, ensuring optimum occupancy and compliant leasing operations. You will input leases into Yardi, organize resident files, and manage TIC/Section 8 processes while supporting compliance and audits.

You will coordinate with compliance, maintain documentation, train staff, and help minimize vacancies through efficient processing of applicants, all while upholding