Correspondence Manager/Editor, Records Manager, FOIA specialist (EI&E) - TS/SCI required

LMI; Arlington (VA); On-site; USD 115,000 - 122,000; Full time

Job summary

LMI seeks a Research Specialist (CATMS Correspondence Manager/Editor, Records Management and FOIA specialist) to support our federal customer in Arlington, Virginia. The role focuses on managing CATMS packages, editing executive correspondence, and ensuring compliance with DoD standards.

You will coordinate with stakeholders, prepare documents for signature, brief senior officials, and respond to FOIA and other information requests. Target salary range is $115,000-$122,000.

Qualifications

• TS/SCI clearance required.
• 5+ years of experience supporting senior DoD leadership.
• Bachelor’s degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• A high level of experience managing, coordinating, editing, and formatting CATMS packages.
• Records management experience preferred.
• FOIA experience preferred.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills and ability to work independently.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Self-directed and detail oriented in completing tasks; handle shifting priorities.

Responsibilities

• Manage CATMS for the Energy, Installations, and Environment office and coordinate with stakeholders.
• Edit and process executive correspondence packages for senior leader signature, incl. congressional letters and reports.
• Ensure written materials meet Departmental standards and updated rules.
• Use CATMS to respond to incoming taskers and route packages for signature.
• Facilitate weekly calls with Front Office counterparts on topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages.
• Check CATMS packages for formatting; proofread and prepare for signature.
• Brief senior government officials on status of CATMS packages.
• Attend meetings, take notes, record taskers, and update staff as needed.
• Coordinate responses for FOIA, DoDIG, GAO, and other requests.
• Translate strategic goals into actionable tasks through stakeholder engagement.
• Provide backup support to EI&E colleagues for FOIA responses and SharePoint work.
• Centralize office efforts by improving information flow and collaboration.
• Review DTS authorizations for government travel approval.
• Review DTS vouchers for government travel approval.

Skills

Excellent written, oral, interpersonal

Independent work

Proactive task management

Team collaboration

Detail oriented

Self-directed

Education

Bachelor’s degree preferred

Tools

MS Word

Excel

Outlook

PowerPoint

SharePoint

Job description

LMI seeks a Research Specialist (CATMS Correspondence Manager/Editor, Records Management and FOIA specialist) to support our federal customer in Arlington, Virginia. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

• Manage CATMS for the Energy, Installations, and Environment office. Coordinate with all stakeholders to ensure complete and accurate correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, military and civilian award packages, staff detailee packages, and responses to incoming mail.
• Ensure written correspondence products meet Departmental standards, guidelines, and updated business rules for written material.
• Use the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
• Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Translate strategic goals and objectives into actionable tasks, facilitating their execution through stakeholder engagement, process management, and cross-organizational communication.
• Provide backup support to EI&E colleagues in terms of Freedom of Information Act (FOIA) responses, the OASW (EI&E) Records and Information Management (RIM) program, the ongoing EI&E SharePoint migration, as well as the setup and use of SharePoint sites and libraries.
• Centralize office efforts by streamlining processes, improving information flow, and fostering a collaborative and efficient work environment.
• Review DTS authorizations for government travel approval.
• Review DTS vouchers for government travel approval.

Qualifications

• TS/SCI clearance required.
• 5+ years of experience supporting senior DoD leadership.
• Bachelor’s degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• A high level of experience managing, coordinating, editing, and formatting CATMS packages.
• Records management experience preferred.
• FOIA experience preferred.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Target Salary Range: $115,000-$122,000

Disclaimer

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Job Locations

US-VA-Arlington