Research Specialist - Correspondence Mgmt, Records Mgmt, FOIA (ASW, EI&E) -Clearance Required

LMI Consulting, LLC; Arlington (VA); On-site; USD 100,000 - 110,000; Full time

Job summary

LMI Consulting, LLC is seeking a Research Specialist to support CATMS correspondence management, FOIA administration, and records management for a DoD-focused program in Arlington, VA. The role emphasizes quality editing, efficient workflow, and accurate recordkeeping, with a strong focus on meeting DoD standards and deadlines.

The ideal candidate will have 5+ years of experience supporting senior DoD leadership, excellent communication skills, and proficiency with Word, Excel, Outlook,

Qualifications

• Bachelor's degree preferred.
• 5+ years of experience supporting senior DoD leadership.
• Excellent written, oral, and interpersonal communication skills.
• High level of experience managing, coordinating, editing, and formatting CATMS packages.
• Prior experience providing administrative support to senior DoD leadership.

Responsibilities

• Manage CATMS for the ASW, EI&E office and coordinate with stakeholders to ensure completeness of correspondence packages from start to finish.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports.
• Ensure written correspondence products meet DoD standards and updated business rules.
• Utilize CATMS to respond to incoming taskers and route packages for signature.
• Coordinate with subordinate offices to assign, review, and route CATMS packages.

Skills

Communication skills

Independent work

Attention to detail

Team player

Prioritization

Proactive

Executive interactions

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

Job description

Research Specialist - Correspondence Mgmt, Records Mgmt, FOIA (ASW, EI&E) - Clearance Required

Job Locations

US-VA-Arlington

LMI seeks a Research Specialist (CATMS Correspondence Manager/Editor, Records Manager, FOIA specialist) to support our federal customer in Arlington, Virginia.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.

Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

• Manage CATMS for the ASW, Energy, Installations, and Environment (EI&E) office. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Serve as FOIA analyst lead, conduct initial reviews of FOIA requests to determine organizational equity and assign requests to the appropriate sub-component office for response.
• Serve as the EI&E Records Manager, review active and historical records, working files, and organizational information to determine appropriate retention and disposition requirements.
• Utilize the official NARA-based records depository system to create and maintain file plans for front office records, ensuring records are appropriately categorized and managed throughout their lifecycle.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Secret clearance required.
• 5+ years of experience supporting senior DoD leadership.
• Bachelor's degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• A high level of experience managing, coordinating, editing, and formatting CATMS packages.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Target Salary Range: $100,000-$110,000

Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

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LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contactColorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.