Correspondence Manager/Editor, Records Manager, FOIA specialist (EI&E) - TS/SCI required

LMI Consulting, LLC; Arlington (VA); On-site; USD 115,000 - 122,000; Full time

Job summary

LMI seeks a Research Specialist (CATMS Correspondence Manager/Editor, Records Management and FOIA specialist) to support a federal client in Arlington, VA. RESPONSIBILITIES include managing CATMS, editing executive correspondence, and coordinating with Front Office and DoD leadership.

Qualifications include TS/SCI clearance, 5+ years supporting senior DoD leadership, and strong MS Office/SharePoint skills. This role requires independent work and strong organizational abilities.

Qualifications

• TS/SCI clearance is required.
• 5+ years of experience supporting senior DoD leadership.
• Bachelor's degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• Experience managing, coordinating, editing, and formatting CATMS packages.
• Records management experience preferred.
• FOIA experience preferred.
• Ability to work independently and prioritize tasks.

Responsibilities

• Manage CATMS for the Energy, Installations, and Environment office; coordinate with stakeholders for complete correspondence packages from start to finish.
• Edit and process executive correspondence for senior leader signature (congressional letters, reports, decision memoranda, DoD policies, awards, staff detailee packages, and mail responses).
• Ensure materials meet departmental standards and updated business rules.
• Use CATMS to respond to taskers and route packages for signature.
• Facilitate weekly Front Office calls to discuss topics and issues.
• Coordinate with subordinate offices to route CATMS packages to contacts.
• Check CATMS packages for formatting, proofread, and prepare for signature; route through staff.
• Brief senior government officials on CATMS status.
• Attend meetings, take notes, track actions, and update staff.
• Coordinate responses for FOIA, DoDIG, GAO, and other requests.
• Translate strategic goals into actionable tasks via stakeholder engagement.
• Provide backup support to EI&E colleagues for FOIA responses, Records and Information Management, SharePoint migration, and SharePoint setup.
• Centralize office efforts to streamline processes and improve information flow.
• Review DTS authorizations and vouchers for government travel.

Skills

TS/SCI clearance

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

Job description

Correspondence Manager/Editor, Records Manager, FOIA specialist (EI&E) - TS/SCI required

Job Locations

US-VA-Arlington

Overview

LMI seeks a Research Specialist (CATMS Correspondence Manager/Editor, Records Management and FOIA specialist) to support our federal customer in Arlington, Virginia. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.

Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

• Manage CATMS for the Energy, Installations, and Environment office. Coordinate with all stakeholders to ensure complete and accurate correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, military and civilian award packages, staff detailee packages, and responses to incoming mail.
• Ensure written correspondence products meet Departmental standards, guidelines, and updated business rules for written material.
• Use the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
• Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Translate strategic goals and objectives into actionable tasks, facilitating their execution through stakeholder engagement, process management, and cross-organizational communication.
• Provide backup support to EI&E colleagues in terms of Freedom of Information Act (FOIA) responses, the OASW (EI&E) Records and Information Management (RIM) program, the ongoing EI&E SharePoint migration, as well as the setup and use of SharePoint sites and libraries.
• Centralize office efforts by streamlining processes, improving information flow, and fostering a collaborative and efficient work environment.
• Review DTS authorizations for government travel approval.
• Review DTS vouchers for government travel approval.

Qualifications

• TS/SCI clearance required.
• 5+ years of experience supporting senior DoD leadership.
• Bachelor's degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• A high level of experience managing, coordinating, editing, and formatting CATMS packages.
• Records management experience preferred.
• FOIA experience preferred.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Target Salary Range: $115,000-$122,000

Disclaimer

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

#LI-SH1

LMI is an Equal Opportunity Employer

LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact [e-mail]

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.