Corrections Administrative Specialist

Bureau of Prisons/Federal Prison System; Tucson (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Bureau of Prisons/Federal Prison System in Tucson, AZ seeks candidates for administrative support roles at the GS-6/7 level. Responsibilities emphasize handling visitors, managing routine correspondence, drafting documents, and maintaining logs, with additional duties in scheduling and advising staff.

The position requires at least one year of specialized experience at the next lower grade, and includes opportunities to work on committee actions and congressional response files.

Qualifications

• Must have at least one year of specialized experience equivalent in difficulty to the next lower grade level.
• Qualifying experience typically in or related to the position to be filled.
• Experience in handling routine/ procedural inquiries and providing information.

Responsibilities

• Experience receiving visitors, determining the nature of the requests, personally providing the information desired when it is of a routine or procedural matter.
• Experience receiving, distributing, and routing incoming/outgoing correspondence, screening material prior to distribution and establishing suspense due dates.
• Experience in the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc.
• Experience in setting up and maintaining logs showing the status of actions and correspondence.
• Experience following up on committee actions, typing and distributing committee docket sheets, processing committee actions, and distributing copies.
• Experience scheduling and confirming a supervisor's appointments, events, and conferences and briefing the supervisor on matters before meetings.
• Experience serving as an advisor/mentor to other institution secretaries on procedural matters.
• Experience managing the institution's congressional response file, receiving congressionals, identifying official responsible, suspending responses and proofing before review.

Skills

Visitor interactions

Correspondence management

Drafting documents

Log maintenance

Committee action support

Schedule coordination

Advising/mentoring

Congressional response file management

Education

GL-06/07 education policy reference

Job description

Bureau of Prisons/Federal Prison System in Tucson, AZ seeks candidates for administrative support roles at the GS-6/7 level. Responsibilities emphasize handling visitors, managing routine correspondence, drafting documents, and maintaining logs, with additional duties in scheduling and advising staff.

The position requires at least one year of specialized experience at the next lower grade, and includes opportunities to work on committee actions and congressional response files.