Correctional Identification And Records Specialist 1

State of Connecticut - DOC Bridgeport Correctional Cntr; Bridgeport (CT); Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Professional growth and development

Healthy work/life balance

New State Employee Benefits Overview

Public Service Loan Forgiveness (PSLF)

Résumé du poste

The Connecticut Department of Correction is seeking a Correctional Identification & Records Specialist 1 to independently manage offender files, coordinate with courts and law enforcement, and calculate sentences.

Based at Bridgeport, CT, this full-time, on-site role emphasizes accuracy in records, timeliness of sentence timelines, and collaboration with internal and external agencies to ensure compliant operations.

Qualifications

• Four (4) years of clerical work experience.
• Two (2) years of the General Experience in complex clerical processing with statewide impact.
• College training may substitute for experience at 15 semester hours per half-year.

Responsabilités

• Maintains highly confidential facility or parole records accurately.
• Coordinates with Connecticut court staff and law enforcement on inmate sentences.
• Calculates parole and discharge timelines, including good-time adjustments.
• Issues notices related to release, furloughs, and transfers.
• Compiles and edits criminal records with FBI and State Police.
• Reviews unit work for accuracy and prepares data reports.

Connaissances

Records management

Court liaison

Sentence calculation

Data entry

Interpersonal skills

Formation

High school diploma or GED

Outils

Database systems

Description du poste

Introduction

The State of Connecticut, Department of Correction (DOC) is seeking a highly motivated candidate to join our team as a Correctional Identification & Records Specialist 1. This critical role is essential to maintaining the integrity, safety, and legal compliance of our facilities by independently managing offender files, coordinating with court systems and law enforcement, and performing precise sentence calculation.

POSITION HIGHLIGHTS

• Immediate Vacancy: Bridgeport Correctional Center (Bridgeport, CT)
• Primary Shift: 1st Shift, 6:30 AM - 3:00 PM.
• Anticipated Vacancy: Garner Correctional Institution (Newtown, CT)
• Anticipated Vacancy Shift: 2nd Shift, 2:00 PM - 8:30 pm
• Employment Type: Full-Time, Monday - Friday, On-Site
• Key Responsibilities: Managing large-volume confidential record systems, computing sentence timelines (parole, discharge eligibility, and adjustments), and acting as a primary liaison with courts, the FBI, and state police.

WHAT WE CAN OFFER YOU

• Visit our NEW State Employee Benefits Overview page!
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information;
• Professional growth and development opportunities;
• A healthy work/life balance for all employees!

ABOUT US

The Connecticut Department of Correction is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.

The Connecticut Department of Correction (DOC) is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit, at a prison, jail, or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate/offender identification, record keeping, overseeing inmate identification and records section managing offender files and calculating sentences.

EXAMPLES OF DUTIES

• Ensures accurate maintenance of highly confidential facility or parole system for inmate/offender identification including tabulation of inmate sentences and other records;
• Develops and maintains contacts with Connecticut court system staff and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates/offenders, furloughs and transfers of inmates to required and authorized recipients;
• Oversees compilation and editing of criminal records of each inmate/offender through correspondence and communication with FBI, State Police Bureau of Investigations and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness;
• Assists in compilation of current statistical data concerning inmates/offenders and monthly and annual statistical reports;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of large volume records management, methods and techniques;
• Knowledge of relevant agency policies and procedures;
• Knowledge of relevant state and federal laws, regulations, statutes, legal decisions and opinions related to sentence time calculations;
• Interpersonal skills;
• Oral and written communication skills;
• In performing arithmetical computations;
• Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
• Ability to maintain inmate/offender records, prepare reports, organize data for entry into shared database systems and utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance of a complex clerical processing service having a statewide impact and directly assisting members of the general public. NOTE: For state employees this experience is interpreted at the level of a Processing Technician.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience performing arithmetical computations;
• Experience interpreting statutes and regulations pertaining to sentence calculation;
• Experience organizing data for entry into database systems;
• Experience managing and processing high-volume, complex records across both physical filing systems and digital database environments;
• Experience interpreting and applying state and federal statutes, regulations, or legal opinions to calculate or audit complex court sentence timelines;
• Experience navigating shared database systems to audit inmate/offender records, generate data reports, and input data with accuracy; and
• Experience drafting formal agency reports, legal documentation, or institutional correspondence for internal and external stakeholders.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

This employer may participate in E-Verify and will provide the federal government with your Form I9 information to confirm work authorization.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.