Correctional Identification And Records Specialist 1

State of Connecticut - DOC Corrigan/Radgowski; Montville (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

The State of Connecticut Department of Correction, Corrigan Correctional Center, is seeking a detail-oriented Correctional Identification And Records Specialist 1. This on-site role follows a Monday–Friday 7:00am–3:30pm schedule.

You will maintain inmate/offender records, calculate sentences, and coordinate with courts and law enforcement to ensure accurate records and timely releases. Prior clerical experience in a corrections setting is preferred.

Qualifications

• Four (4) years of clerical work experience.
• Two (2) years in maintenance of a complex clerical processing service statewide.
• College training may substitute for General Experience.
• High school diploma or GED by appointment.
• Knowledge of statutes and sentence calculation.
• Experience with FOI requests/redaction of information.

Responsibilities

• Maintains confidential facility/parole records for inmate identification.
• Calculates sentences for parole and discharge eligibility.
• Oversees release notices, furloughs, and transfers to recipients.
• Compiles and edits criminal records through agency communications.
• Assists in data compilation for statistical reports.

Skills

Records management

Interpersonal skills

Oral and written communication

Arithmetic calculations

Sentence calculation knowledge

Education

High school diploma or GED

Tools

Database systems

Job description

Introduction

The State of Connecticut, Department of Correction (DOC), is actively recruiting for a highly motivated and detail-oriented individual to join our team as a Correctional Identification And Records Specialist 1.

Work Schedule:

This full-time position is currently based at Corrigan Correctional Center.
Monday to Friday 7:00am - 3:30pm.
Office/On-site.

What We Can Offer You:

Visit ourState Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance to all employees.

About Us:

The Connecticut Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.
For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit, at a prison, jail, or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate/offender identification, record keeping, overseeing inmate identification and records section managing offender files and calculating sentences.

EXAMPLES OF DUTIES

• Ensures accurate maintenance of highly confidential facility or parole system for inmate/offender identification including tabulation of inmate sentences and other records;
• Develops and maintains contacts with Connecticut court system staff and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates/offenders, furloughs and transfers of inmates to required and authorized recipients;
• Oversees compilation and editing of criminal records of each inmate/offender through correspondence and communication with FBI, State Police Bureau of Investigations and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness;
• Assists in compilation of current statistical data concerning inmates/offenders and monthly and annual statistical reports;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of large volume records management, methods and techniques;
Knowledge of relevant agency policies and procedures; relevant state and federal laws, regulations, statutes, legal decisions and opinions related to sentence time calculations;
Skills interpersonal skills; oral and written communication skills; in performing arithmetical computations;
Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation; Ability to maintain inmate/offender records, prepare reports, organize data for entry into shared database systems and utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance of a complex clerical processing service having a statewide impact and directly assisting members of the general public. NOTE: For state employees this experience is interpreted at the level of a Processing Technician.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Experience in large-volume records management, methods, and techniques; Experience performing arithmetical computations; Experience interpreting statutes and regulations pertaining to sentence calculation; Experience organizing data for entry into database systems; Experience with FOI requests/redaction of information.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.