Correction Records Management Officer BORM (20082862)

Ohio Department of Public Safety; Toledo (OH); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision Insurance

Paid time off & 11 holidays

Birth, Adoption & Foster Care leave

Education & Development opportunities

Job summary

Ohio Department of Rehabilitation and Correction seeks a Records Management professional at the Toledo facility to review inmate records for compliance with sex offender registration and DNA testing requirements.

You will operate LEADS, Offender Watch, and confidential terminals; research warrants/detainers and prepare necessary courtroom documentation. OnBase is used to maintain records and DOTS Portal updates are part of daily tasks.

Qualifications

• Requires knowledge of records management to review inmate records for compliance with sex offender registration laws and DNA testing requirements.
• Operates law enforcement computer systems (LEADS, Offender Watch) and confidential terminals.
• Research LEADS for pending warrants and detainers.
• Serves as liaison between institution staff and law enforcement for court transports.

Responsibilities

• Review inmate records for regulatory compliance and accuracy.
• Operate LEADS and other law enforcement systems to access confidential information.
• Research warrants/detainers in LEADS; notify inmates of detainers.
• Prepare documentation for speedy trials under TAD and Ohio law.
• Maintain inmate records using OnBase; update DOTS Portal with statuses.

Skills

Records Management

Communications

Clerical & Data Entry

Tools

LEADS

OnBase

DOTS Portal

Job description

Organization

Rehabilitation & Correction - Operation Support Center

Unposting Date

Oct 6, 2026, 3:59:00 AM

Work Location

Toledo Correctional Institute 2001 East Central Avenue Toledo 43608

Primary Location

United States of America-OHIO-Lucas County-Toledo

Compensation

$23.65

Schedule

Full-time

Work Hours

40

Union

OCSEA

Primary Job Skill

Records Management

Technical Skills

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitive treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Job Description

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
• Research LEADS for pending warrants and detainers
• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code
• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
• Utilizes Out to Court Management system
• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns

Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management

Ohio Disability Inclusion State Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace Statement

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.