Correction Records Management Officer BORC(20017930)

Ohio Department of Public Safety; Columbus (OH); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

OCSEA union

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Correction Records Management Officer to manage retention and disposal of records, index documents in OnBase, and respond to public records requests. The role requires strong records management knowledge and provides a full-time position in Columbus, OH.

Responsibilities include scanning inmate records, operating imaging and microfilm equipment, training staff, and coordinating with DRC staff and service providers.

Qualifications

• Requires considerable knowledge in records management to manage systems for retention and disposal.
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC staff.
• Index documents stored on document imaging software (OnBase).
• Prepare correspondence and records in response to public record requests.
• Operate microfilm equipment and scanning equipment; inspect final products for quality; maintain equipment.

Responsibilities

• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC staff.
• Index documents stored on OnBase.
• Prepare exemplification documents and certificates of inmate status.
• Operate microfilm and scanning equipment; perform routine maintenance on equipment.
• Train staff in procedures for maintenance and storage of records.
• Assist staff in responding to inquiries and managing mail and supplies.

Skills

Records Management

Computer Literacy

Data Entry

Clerical

Communications

Tools

OnBase

RWARE

INTRA

Job description

Job Description - Correction Records Management Officer BORC(20017930) (2600070V)

Correction Records Management Officer BORC(20017930) ( 2600070V )

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information : [e-mail]

Unposting Date

Oct 6, 2026, 3:59:00 AM

Work Location

DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation : $23.65

Schedule

Full-time

Union : OCSEA

Primary Job Skill

Records Management

Technical Skills : Computer Literacy, Clerical & Data Entry, Communications, Records Management

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Job Description

Requires considerable knowledge in records management in order to manage system for records retention and disposal

• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Responsible for indexing documents stored on document imaging software (Onbase)
• Prepares correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
• Responsible for Inspecting the final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Responsible for the training of staff in procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles ingoing and outgoing mail and explains procedures and answers questions
• Responsible for Inventories, orders, supplies and stocks shelves

• Requires considerable knowledge in records management in order to manage system for records retention and disposal
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Responsible for indexing documents stored on document imaging software (Onbase)
• Prepares correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
• Responsible for Inspecting the final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Responsible for the training of staff in procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles ingoing and outgoing mail and explains procedures and answers questions
• Responsible for Inventories, orders, supplies and stocks shelves

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.