Correction Records Management Officer - 20020955

State of Ohio; Marysville (OH); On-site; USD 32,000 - 36,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Correction Records Management Officer in Marysville to manage records retention and disposal, prepare files for scanning, and index documents using OnBase.

Responsibilities include responding to public records requests, operating microfilm and scanning equipment, training staff, and ensuring accurate inmate status data using RWARE and INTRA.

Qualifications

• Formal education in arithmetic that includes basic calculations and English vocabulary.
• 1 course or 3 mos exp in records management (e.g., record retention, document management, confidentiality).
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Requires considerable knowledge in records management to manage the system for records retention and disposal.
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from staff.
• Responsible for indexing documents stored on document imaging software (OnBase).
• Prepares correspondence and records in response to public records requests.
• Operate microfilm equipment and scanning equipment.
• Inspect final product for quality and maintain equipment.

Skills

Corrections

Computer Literacy

Clerical Data Entry

Communications

Records Management

Education

1 course or 3 mos exp in records management

Tools

OnBase

RWARE

INTRA

Job description

Job Description - Correction Records Management Officer - 20020955 (260006Y0)

Correction Records Management Officer - 20020955 ( 260006Y0 )

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information : [e-mail]

Unposting Date

Oct 2, 2026, 3:59:00 AM

Work Location

Ohio Reformatory for Women 1479 Collins Avenue Marysville 43040-9101

Primary Location

United States of America-OHIO-Union County-Marysville

Compensation : $23.65

Schedule

Full-time

Work Hours : 40

Union : OCSEA

Primary Job Skill

Corrections

Technical Skills : Computer Literacy, Clerical & Data Entry, Communications, Records Management

Who We Are...

Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do...

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you'll ever find with a work family that is second to none!

Job Description

• Requires considerable knowledge in records management in order to manage system for records retention and disposal
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Responsible for indexing documents stored on document imaging software (Onbase)
• Prepares correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
• Responsible for Inspecting the final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Responsible for the training of staff in procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles ingoing and outgoing mail and explains procedures and answers questions
• Responsible for Inventories, orders, supplies and stocks shelves

Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).
-Or equivalent of Minimum Class Qualifications For Employment noted above.

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.

The Ohio Department of Rehabilitation and Correction is a tobacco‑free workplace.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.