Corps Administrative Assistant

The Salvation Army; City of Schenectady (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid holidays

Pension plan

Health care coverage

Life insurance

Short/Long term disability

Job summary

The Salvation Army in Schenectady is seeking a Corps Administrative Assistant to provide general office/secretarial support to the Corps Officers and staff. The role supports programs and activities of the Schenectady Corps and related finance staff.

Responsibilities include calendars, mail, filing, and coordinating donations, with additional duties like scheduling bell ringers for Christmas events as needed. Requires a high school diploma and NY license.

Qualifications

• High School Diploma or GED with 1 year experience; Associate degree preferred.
• Valid NY driver’s license; 21+ to pass Salvation Army van driving course.

Responsibilities

• Maintains confidentiality of client, staff, office and Corps information.
• Act as point person for office manager duties: equipment maintenance, supplies, petty cash, bank deposits, errands.
• Manage calendars, bulletins, correspondence, filing, mail and phone inquiries.
• Organize office operations and ensure efficiency.
• Secure and report income from donations and offerings received by mail.
• Schedule bell ringers and assist with Christmas efforts as instructed.

Skills

High School Diploma/GED

Associates degree preferred

NY driver’s license

Microsoft Word

Microsoft Excel

Internet navigation

Office equipment proficiency

Interpersonal skills

Windows navigation

typing and phone systems

Education

High School Diploma/GED

Associate’s Degree preferred

Job description

Overview

Seeking a Corps Administrative Assistant to join our Schenectady Team

Our Full Time opportunities offer:

• Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles
• Company Paid Basic Term Life Insurance for Employee
• Long Term Disability Insurance
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Flexible Spending Account
• Eligibility for Federal Student Loan Forgiveness Program
• Tax Deferred Annuity (403B)
• Christmas Bonus

SCOPE AND PURPOSE OF POSITION:

The Corps Administrative Assistant position exists to provide general office/secretarial support to the Corps Officers and other staff. The Corps Administrative Assistant will provide support service for all programs and activities of the Schenectady Corps, and Finance Director and Bookkeeper (DHQ), that are processed at the Corps office

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains confidentiality in all aspects of client, staff, office and Corps information.
• Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands.
• Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries.
• Organizes office operations and procedures and ensures they are updated, and efficient.
• Responsible for securing and reporting income related items such as cartridges and offerings and donations that come in through the mail.
• Schedules bell ringers and help with Christmas efforts as instructed by CO.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.

• High School Diploma/GED with 1 year experience; Associate’s Degree preferred.
• Must have valid NY driver’s license and if over 21 years of age will need to pass on-line Salvation Army 12 Passenger van driving course.
• Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system.
• Must possess good interpersonal skills, and overall management skills.
• Must be able to navigate computer using current Microsoft Windows environment.
• Must be proficient in Microsoft Word and be able to use Excel.
• Must be able to navigate the Internet.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.