Corporate Travel Project Manager

Fox World Travel; Oshkosh (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote/hybrid work

Competitive wages

Full benefits package

Job summary

Fox World Travel is seeking a Project Manager to drive successful client implementations and hotel sourcing projects. You will develop detailed plans, lead client meetings, and coordinate with vendors and internal teams to ensure on-time delivery.

Qualifications include a Bachelor’s degree (preferred) and 2+ years in client-facing PM. Strong travel-management knowledge, communication, and organizational skills are essential for multi-national deployments.

Qualifications

• Bachelor's degree (preferred) with two years client-facing project management experience.
• Understanding of corporate/business travel management practices.
• Strong project management and analytical skills; meet deadlines.
• Ability to communicate confidently with clients at all levels.

Responsibilities

• Manage client implementation and hotel sourcing processes within timelines.
• Be the main client contact, providing consultancy and project expertise.
• Develop and maintain detailed project plans for each project.
• Lead weekly virtual client meetings with agendas and notes.
• Coordinate with vendors and internal stakeholders to keep projects on track.
• Identify risks and mitigate issues to ensure timely delivery.
• Support multi-national implementations in coordination with in-country resources.

Skills

Bachelor's degree

Client-facing PM

Project management

Communication skills

Presentations to all levels

Time management

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Office

Travel booking tools

Agency back-office systems

Job description

Remote Work Locations

This position is open to remote work in the following approved states: WI, AL, AZ, FL, GA, ID, IL, IN, KS, LA, MI, MN, MO, MT, NE, NC, ND, OR, PA, TN, TX, VA, WV.

As one of Wisconsin’s largest travel companies, Fox World Travel has excellent benefits and perks for all Fox associates including but not limited to: competitive wages, flexible time off (vacation, sick, personal), FAM Adventure Bucks to help you explore the world, remote/hybrid work, a full benefit package including medical, dental, vision, long-term disability, company-sponsored life insurance and short-term disability, tuition reimbursement, 401(k) contributions and a fully engaged leadership team dedicated to treating associates as part of the Fox Family!

Core Values

At Fox World Travel, we operate as one Fox with a find a way mentality, embracing our integrity and passion. We take pride in leading with our people-first culture, by providing genuine care and concern for our associates which in turn leads to authentic and superior customer experiences. We've been able to create a culture where our associates can grow, learn, and succeed, and, in turn, exhibit the value we bring to every interaction and partnership.

Summary

The Project Manager is responsible for ensuring the successful and seamless implementation of all customer and internal projects by leading and delivering on all project management tasks and milestones. This role will be responsible for delivering customer implementation projects by developing, modifying, and maintaining project plans while interacting and coordinating with internal departments, external stakeholders, and clients. This role will also be responsible for leading our customer hotel sourcing project services, following the existing methodology, and delivering on all project management tasks and milestones. Finally, this role will also lead internal projects as needed, based on our organizational strategic plan.

Essential Duties And Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

A day in the life of a Project Manager at Fox may include:

• Managing and leading the client implementation process and hotel sourcing process for assigned accounts within defined timelines.
• Acting as main point of contact for the client, providing consultancy and expertise throughout the project.
• Developing and maintaining detailed project plans for each project.
• Leading weekly virtual project meetings with the client, producing agendas and follow-up call notes.
• Acting as a liaison with vendors/suppliers as necessary on behalf of the client relative client preferred relationships or programs.
• Ensuring the project remains on track, all tasks completed within deadline.
• Identifying issues that could delay the project; understanding and pre-empt potential risks and mitigating unexpected issues that arise.
• Delivering on all details of the project, coordinating with various department stakeholders as appropriate.
• Supporting multi-national and global implementations in coordination with in-country affiliations and resources; advocating on behalf of Fox clients when working with multi-national partners.
• Conducting in-person and virtual client launch sessions to acclimate travelers, coordinators/arrangers, and administrators to new technology, processes, and online booking tool training.
• Recommending resources and solutions based on client requirements and requests.
• Actively participating in internal meetings to discuss project statuses, problem resolutions, client feedback, and coordination of internal resources.
• Conducting post-project handover meeting with client and Client Solutions Manager.
• Successfully managing multiple/simultaneous projects by ensuring project timelines are met and client/team member issues addressed.
• Updating knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
• Maintaining a favorable and collaborative working relationship with co-workers in all departments to foster an environment of trust and mutual respect. Driving standards and best practices whenever possible and effectively fostering a culture of engagement.
• Enhancing the organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Being innovative and recommending new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed.
• Other duties, projects and alternate assignments as determined by business need.

Knowledge, Skills, Abilities & Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Knowledge, Skills And/or Abilities

This opportunity might be for you if you have:

• Bachelor's degree (preferred) with two years client-facing project management experience.
• Understanding of corporate/business travel management practices.
• Strong project management and analytical skills; manage workflow to meet deadlines.
• Demonstrated ability to establish and maintain an effective follow up system to ensure timely and accurate handling of information requests.
• Experience building positive relationships with all levels both internally and externally.
• Ability to communicate with confidence and create a credible impression to clients, both written and verbal (one-on-one, small groups, and to large audiences).
• Ability to deliver clear, compelling presentations to all levels within an organization and effectively manage group interaction throughout the presentation.
• Understanding of travel technology and travel management operations. Experience with online booking tools and agency mid/back-office systems (strongly preferred).
• Highly organized with a keen eye for detail.
• Aptitude to identify operating challenges/roadblocks and quickly apply tactical solutions as well as contributing to fundamental/strategic changes.
• Ability to drive change and influence in the face of possible resistance.
• Effective time-management skills and ability to work in a deadline-driven environment; ability to handle multiple tasks simultaneously and establish work priorities.
• Advanced working knowledge and proficiency in Microsoft Office applications, along with strong technical skills.
• Self-motivated; demonstrate initiative with a strong commitment to personal goals, objectives, and work ethic.