Corporate Secretary

Jobtailor; California (MO); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced company secretary to support governance across regional entities. The role involves handling incorporation, restructuring, and regulatory filings, while organizing board and committee meetings and preparing clear materials for directors and executives.

You will manage multi-jurisdictional entity structures, maintain statutory records, and advise on governance improvements.

Qualifications

• 5+ years of experience in company secretarial, corporate governance or related roles within financial services, fintech or another regulated industry
• Proven track record supporting boards and senior management in a global or regional corporate structure
• Experience in multi-jurisdictional entities and complex group structures
• Strong knowledge of corporate governance frameworks, directors' duties and regulatory compliance
• Excellent written and verbal communication skills
• Experience with cross-border structures and licensed entities
• Proficiency with board portal tools (e.g. Diligent) and entity management systems

Responsibilities

• Handle company secretarial matters for licensed entities across regions, including incorporation, restructuring, capital injections, winding down entities, and regulatory filings
• Organize and facilitate board, committee and general meetings
• Prepare agendas, resolutions, minutes and presentation materials
• Manage meeting follow-ups and action-item tracking
• Maintain statutory registers and corporate records for all group entities
• Support Options and RSU administration and shareholder-related matters
• Maintain compliance with licensing conditions, regulatory obligations and internal governance standards
• Advise on governance improvements
• Liaise with external service providers, regulators, auditors and external counsel

Job description

• Handle company secretarial matters for licensed entities across regions, including incorporation, restructuring, capital injections, winding down entities, and statutory and regulatory filings
• Organize and facilitate board, committee and general meetings
• Prepare agendas, resolutions, minutes and presentation materials
• Manage meeting follow-ups and action-item tracking
• Maintain statutory registers, board books, minute books and corporate records for all group entities
• Support Options and RSU administration and shareholder-related matters
• Maintain compliance with licensing conditions, regulatory obligations and internal governance standards
• Advise on governance improvements
• Liaise with external company secretarial service providers, regulators, auditors and external counsel

Requirements

• 5+ years of experience in company secretarial, corporate governance or related roles within financial services, fintech or another regulated industry
• Proven track record supporting boards and senior management in a global or regional corporate structure, managing competing priorities across multiple time zones
• Prior experience managing multi-jurisdictional entities and complex group structures, including entity incorporation, restructuring and statutory compliance across different legal regimes
• Strong knowledge of corporate governance frameworks, directors' duties and regulatory compliance requirements across multiple jurisdictions
• Excellent written and verbal communication skills, with the ability to prepare clear, concise board materials and interface effectively with directors, regulators and cross-functional stakeholders
• Professional company secretary qualification (ACG or FCG, formerly ICSA) or equivalent, or qualified lawyer
• Experience in a high-growth fintech, payments or technology company, ideally with exposure to cross-border structures and licensed entities
• Proficiency with board portal tools (e.g. Diligent) and entity management systems
• Exposure to public-company readiness or pre-IPO governance workstreams

Core Competencies

Demonstrates expertise in company secretarial matters, corporate governance, and regulatory compliance, with a strong ability to manage multi-jurisdictional entities and support boards in a global corporate structure. Proficient in preparing board materials and liaising with stakeholders across various legal regimes.

Highest-signal resume keywords

• Company Secretarial Experience
• Corporate Governance Knowledge
• Regulatory Compliance Expertise
• Professional Company Secretary Qualification
• Board Portal Tool Proficiency

ATS Optimization Keywords

Hard Skills

• Entity Incorporation
• Statutory Compliance
• Governance Frameworks
• Meeting Facilitation
• Action-Item Tracking

Soft Skills

• Excellent Communication Skills
• Stakeholder Management

Certifications & Qualifications

• ACG
• FCG
• Qualified Lawyer

Industry Keywords

• Financial Services
• Fintech
• Regulated Industry
• Cross-Border Structures
• Public-Company Readiness

Tools & Technologies

• Board Portal Tools
• Entity Management Systems