Corporate Scheduler I

Baptist Health Care; Pensacola (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Baptist Health Care in Pensacola, FL, is seeking a Corporate Scheduler to coordinate outpatient diagnostic services across the system. The role requires strong knowledge of registration processes, insurance payors, and scheduling workflows to ensure accurate, timely patient visits.

You will work with physicians and internal teams to obtain authorizations, manage scheduling platforms, and uphold HIPAA and Red Flag rules, while delivering high-quality service.

Qualifications

• High School Diploma or equivalent required.
• 6 months revenue cycle or customer service experience required.
• 6 months patient scheduling experience preferred.

Responsibilities

• Schedules physician appointments and diagnostic services based on clinical requirements, provider availability, and departmental protocols.
• Proficient with registration process including strong understanding of insurance payors and plan codes, along pre-cert / authorization criteria needed for scheduling and performing services.
• Manages incoming requests from patients, physicians’ offices, and internal teams with a focus on accuracy and service excellence.
• Maintains scheduling accuracy and compliance with healthcare industry standards and call center metrics.
• Utilizes multiple scheduling platforms to maintain accurate records and support efficient patient flow.
• Adheres to HIPAA and Identity Theft Red Flag Rules; ensures proper patient identification prior to scheduling.
• Coordinates with physician offices to obtain authorizations required by payers for services.
• Collaborates with clinical departments to resolve scheduling conflicts and support operational needs.
• Notifies supervisor and departments of deferrals when medical or financial clearances are not obtained.

Skills

Revenue cycle experience

Customer service

Patient scheduling

Education

High School Diploma or Equivalent

Job description

Job Description

The Corporate Scheduler is responsible for scheduling outpatient diagnostic services for patients and physicians' offices within the Baptist Health Care system.

The Corporate Scheduler is responsible for scheduling outpatient diagnostic services for patients and physicians' offices within the Baptist Health Care system.

Responsibilities

• Schedules physician appointments and diagnostic services based on clinical requirements, provider availability, and departmental protocols.
• Proficient with registration process including strong understanding of insurance payors and plan codes, along pre-cert / authorization criteria needed for scheduling and performing services.
• Manages incoming requests from patients, physicians’ offices, and internal teams with a focus on accuracy and service excellence. Provide clear instructions and preparation requirements to patients to support a smooth visit experience.
• Maintains Baptist Health Care goals of scheduling, registration accuracy, and other healthcare industry standards or trends in which the Call Center metrics of measurement is based. (Length of call; quality of call; accuracy of patient demographics and scheduling information).
• Utilizes multiple scheduling platforms to maintain accurate records and support efficient patient flow.
• Meets current regulatory and compliance standards, including HIPPA and Identity Theft “Red Flag Rules” by ensuring all patients are properly identified prior to scheduling.
• Coordinates with physician offices as needed to obtain appropriate authorizations required by Payers for services ordered by physician.
• Collaborates with clinical departments to resolve scheduling conflicts and support operational needs.
• Reschedules/defers patients whose financial clearance cannot be completed, or authorizations have not been obtained for and notifies supervisor, ancillary departments, and physician office of deferral process.

Qualifications

Minimum Education

• High School Diploma or Equivalent Required

Minimum Work Experience

• 6 months Previous revenue cycle or Customer service experience Required
• 6 months Patient scheduling experience Preferred

About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law. Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse