Corporate Sales Concierge - Seasonal Admin

Cocoa Dolce Chocolates; Wichita (KS); On-site; USD 38,000 - 48,000; Full time

Job summary

Cocoa Dolce Chocolates in Wichita, Kansas seeks a detail-oriented Corporate Concierge to support corporate gifting orders and daily administrative tasks. The role emphasizes accuracy, order coordination, and timely processing within a fast-paced environment.

The ideal candidate will manage multiple orders, communicate with customers, and collaborate with packaging and shipping teams. Prior administrative or order-processing experience is preferred but not required.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft 365 applications (Word, Excel, Outlook).
• Good written and verbal communication.
• Ability to multitask and prioritize responsibilities.
• Work independently and as part of a team.

Responsibilities

• Assist with general administrative tasks and order management.
• Review and upload customer shipping information.
• Coordinate orders with packaging, shipping, and other departments.
• Organize and distribute printed materials.
• Track order progress and ensure deadlines are met.
• Communicate with customers regarding pickup instructions.
• Verify orders are prepared for the correct pickup or delivery location.
• Enter and update corporate orders in the ordering system.

Skills

Attention to detail

Organizational skills

Microsoft 365

Written communication

Multitasking

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Corporate Concierge – Cocoa Dolce Job Description

Seeking a detail-oriented and organized individual to assist with corporate gifting orders, order processing, and daily administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to manage multiple orders in a fast-paced environment.

Key Responsibilities

• Assist with general administrative tasks and order management.
• Review and upload customer shipping information.
• Coordinate orders with packaging, shipping, and other departments.
• Organize and distribute printed materials.
• Track order progress and ensure deadlines are met.
• Communicate with customers regarding pickup instructions.
• Verify orders are prepared for the correct pickup or delivery location.
• Enter and update corporate orders in the ordering system.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft 365 applications, including Word, Excel, and Outlook.
• Good written and verbal communication skills.
• Ability to multitask and prioritize responsibilities.
• Ability to work independently and as part of a team.

Previous administrative, customer service, or order-processing experience is preferred but not required.

Founded in Wichita, Kansas in 2005, Cocoa Dolce quickly established a reputation for serving beautiful chocolates and confections. Today, under the ownership of the Voegeli family, Cocoa Dolce continues our innovative and creative approach to chocolate-making as a world-class chocolatier and sweet lounge. Our collaborative approach and taste for adventure shines through in our artisanal chocolates, pastries, macarons, and gelato, thoughtfully paired with espresso, wine and spirits. We’re driven by a genuine enjoyment of the art of chocolate-making, and a down-to-earth love of creating daily moments of joy.