Corporate Sales Concierge - Seasonal Admin

Cocoa-Dolce-Chocolates; Wichita (KS); On-site; USD 32,000 - 52,000; Full time

Job summary

Cocoa Dolce Chocolates in Wichita, KS seeks a Corporate Concierge to support corporate gifting orders, process orders, and handle daily administrative tasks in a fast-paced setting.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple orders while liaising with packaging, shipping, and other departments. Proficiency in MS 365 apps and clear communication are essential.

Qualifications

• Detail-oriented and organized.
• Proficient in MS 365 apps (Word, Excel, Outlook).
• Good written and verbal communication.
• Able to multitask and prioritize responsibilities.

Responsibilities

• Assist with general administrative tasks and order management.
• Review and upload customer shipping information.
• Coordinate orders with packaging, shipping, and other departments.
• Organize and distribute printed materials.
• Track order progress and ensure deadlines are met.
• Communicate with customers regarding pickup instructions.
• Verify orders are prepared for the correct pickup or delivery location.
• Enter and update corporate orders in the ordering system.

Skills

Attention to detail

Organizational skills

Multitasking

Teamwork

Independent worker

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Corporate Concierge – Cocoa Dolce Job Description

Seeking a detail-oriented and organized individual to assist with corporate gifting orders, order processing, and daily administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to manage multiple orders in a fast-paced environment.

Key Responsibilities

• Assist with general administrative tasks and order management.
• Review and upload customer shipping information.
• Coordinate orders with packaging, shipping, and other departments.
• Organize and distribute printed materials.
• Track order progress and ensure deadlines are met.
• Communicate with customers regarding pickup instructions.
• Verify orders are prepared for the correct pickup or delivery location.
• Enter and update corporate orders in the ordering system.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft 365 applications, including Word, Excel, and Outlook.
• Good written and verbal communication skills.
• Ability to multitask and prioritize responsibilities.
• Ability to work independently and as part of a team.

Previous administrative, customer service, or order-processing experience is preferred but not required.

Founded in Wichita, Kansas in 2005, Cocoa Dolce quickly established a reputation for serving beautiful chocolates and confections. Today, under the ownership of the Voegeli family, Cocoa Dolce continues our innovative and creative approach to chocolate-making as a world-class chocolatier and sweet lounge. Our collaborative approach and taste for adventure shines through in our artisanal chocolates, pastries, macarons, and gelato, thoughtfully paired with espresso, wine and spirits. We’re driven by a genuine enjoyment of the art of chocolate-making, and a down-to-earth love of creating daily moments of joy.