Corporate Receptionist

Harbor Group International; Norfolk (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Harbor Group International | Corporate Receptionist position in Norfolk, VA. You will answer calls, greet visitors, and direct inquiries to the right teams, ensuring a professional and welcoming environment.

The role requires strong customer service, multitasking, and MS Office proficiency. This onsite role offers growth opportunities within a dynamic real estate organization.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years of related experience in customer service or administrative roles.
• Strong interpersonal and customer service skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to stay calm under pressure and handle difficult callers.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Answer incoming calls, determine purpose, and forward appropriately.
• Greet and direct visitors to the appropriate office personnel.
• Maintain office supply inventory and place orders.
• Coordinate with departments for lunches, trainings, and events.
• Manage parking garage access and provide parking validations.
• Log HR-related invoices accurately and on time.
• Coordinate pick-up/delivery services for express mail.
• Keep the reception area organized and tidy.

Skills

Customer service

Interpersonal skills

Multitasking

Professionalism

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Title: Corporate Receptionist

Location: Onsite, Norfolk, Virginia Corporate Office

Job Summary

The Receptionist is responsible for answering and screening phone calls for the corporate office, greeting visitors, and directing them to the appropriate person or department. This role requires excellent customer service skills, professionalism, and the ability to handle occasionally challenging interactions with tact and diplomacy.

Key Responsibilities

• Answer incoming calls, determine the purpose, and forward appropriately.
• Handle a variety of callers, including residents, vendors, and job applicants, with professionalism.
• Greet and direct visitors to the appropriate office personnel.
• Manage parking garage access for new team members and provide parking validations for visitors.
• Maintain office supply inventory, place orders, and distribute items as needed.
• Schedule and coordinate with other departments for office-wide lunches, trainings, and events.
• Maintain office security list and accurately activate, deactivate, and log fob credentials.
• Process HR-related invoices accurately and on time.
• Coordinate pick-up and delivery services for express mail (e.g., FedEx, UPS).
• Assist with other administrative and HR-related tasks as needed.
• Keep the reception area organized and tidy at all times.

Qualifications and Experience

• High School Diploma or equivalent required.
• 1–2 years of related experience in customer service or administrative roles.
• Strong interpersonal and customer service skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to stay calm under pressure and handle difficult callers.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Physical Demands

• Ability to sit, stand, and walk intermittently throughout the workday.
• Use hands for tasks such as typing, handling objects, and operating tools.
• Occasionally lift and move items up to 25 pounds.
• Specific vision abilities, including close and distance vision, color vision, and depth perception, are required.

• Moderate noise level in a typical office environment.