Corporate Receptionist

HHM Hotels; New York (NY); Hybrid; USD 32,000 - 34,000; Part time

Job summary

HHM Hotels is seeking a Corporate Receptionist in New York to greet visitors, answer calls, and direct inquiries to the right colleagues. This part-time role requires a friendly, professional demeanor and reliable in-person presence three days a week in the office.

You will manage front desk operations, schedule conference rooms, prepare reports, and provide essential administrative support to partners and regional leaders. Proficiency with Outlook, Word, Excel, and PowerPoint is expected.

Qualifications

• 2–3 years minimum receptionist/admin experience.
• Proficient in Outlook, Word, Excel and PowerPoint.

Responsibilities

• Answer and direct phone calls on a multi-line phone system.
• Greet visitors upon arrival and notify necessary parties.
• Monitor and schedule conference room meetings; coordinate IT requirements as needed.
• Sort and distribute mail and shipments.
• Assist with expense reports and maintain filed documents.
• Maintain front desk area and office supplies.
• Prepare coffee/beverages for guests and keep related machines clean.
• Provide general administrative support to partners and colleagues.

Skills

Outlook

Word

Excel

PowerPoint

Job description

Opportunity: Corporate Receptionist

Greet and assist visitors both in person and via the telephone and direct to the appropriate person. Assist with various administrative tasks to support the overall operation of the office.

Potential Career Path

Administrative Assistant – Coordinator - Specialist

Opportunity: Corporate Receptionist

Greet and assist visitors both in person and via the telephone and direct to the appropriate person. Assist with various administrative tasks to support the overall operation of the office.

Potential Career Path

Administrative Assistant – Coordinator - Specialist

Essential Job Functions

• Part-time position (3 days in-office) flexibility required.

Compensation

$23-25/hr

• Answer and direct phone calls on multi-lined phone system ensuring all incoming calls are answered promptly and professionally.
• Greet visitors upon arrival and notify necessary parties of the arrival.
• Monitor and schedule conference room meetings, coordinating specific Information Technology requirements, as necessary.
• Sort and distribute mail and shipments promptly.
• Make copies, collate, bind, staple, and file documents and reports as needed.
• Monitor front desk reception area, refilling general supplies and maintaining general appearance.
• Monitor break room supplies and maintain overall condition.
• Prepare coffee/beverages for guests and maintain stock and cleanliness of related machines and supplies.
• Provide administrative support to partners and other colleagues, as required, and perform related clerical work such as word processing, document preparation, binding, correspondence preparation, etc.
• Prepare all outgoing mail for pickup, and proactively order all necessary supplies.
• Generate shipment labels and contact vendors for courier service, as necessary.
• Maintain and update the internal phone list, and, as necessary, the list of managed and owned properties.
• Maintain log of security passes for guests and associates.
• Assist with expense reports, preparing certified receipts, and maintaining saved files on the shared drives.
• Assist with scheduling and administrative tasks related to the company regional leaders.
• Complete special administration based projects as assigned.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Practice safe work habits.
• Perform other duties as requested by management.

Position Requirements

• 2-3 years minimum receptionist / admin experience.
• Proficient in use of Outlook, Word, Excel and PowerPoint.

Work Environment and Context

• Extended work hours may be required to meet deadlines.
• Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It