Corporate Receptionist

ModMed; Boca Raton (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Join a leading healthcare technology company as a Corporate Receptionist in Boca Raton, FL. You will be the welcoming face of the office, responsible for guest reception, administrative support, and ensuring a positive experience for employees and visitors. This role requires excellent communication and organizational skills, along with a commitment to creating a welcoming environment. Enjoy a competitive benefits package and a vibrant workplace culture focused on innovation and employee well-being.

Benefits

Comprehensive medical, dental, and vision benefits

401(k) matching contributions

Generous Paid Time Off

Company paid Life and Disability benefits

Professional development opportunities

Weekly catered breakfast and lunch

Qualifications

• Proven experience as a receptionist or in a similar role.
• Excellent written and verbal communication skills.
• Ability to interact with clients and employees professionally.

Responsibilities

• Greet guests and assist with employee engagement initiatives.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage office communications, including phone calls and emails.

Skills

Communication

Organizational Skills

Multi-tasking

Detail-oriented

Education

High school diploma or equivalent

Certification in office administration

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Gmail

Job description

We are united in our mission to make a positive impact on healthcare. Join Us!

• South Florida Business Journal, Best Places to Work 2024
• Inc. 5000 Fastest-Growing Private Companies in America 2024
• 2024 Black Book Awards, ranked #1 EHR in 11 Specialties
• 2024 Spring Digital Health Awards, “Web-based Digital Health” category for EMA Health Records (Gold)
• 2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM)! We’re a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling, we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started! ModMed is based in Boca Raton, FL, with office locations in Santiago, Chile, Berlin, Germany, Hyderabad, India, and a robust remote workforce with team members across the US.

ModMed is hiring a drivenCorporate Receptionist to join our positive, passionate, and high-performing People Services team. As the Corporate Receptionist at our Boca headquarters location, you will play a vital role in creating an exceptional people experience for our employees and guests. You will be the welcoming face of our office, responsible for greeting guests, assisting with employee engagement initiatives, and providing administrative support to ensure the smooth functioning of our organization.

Your Role:

• Guest Reception and Hospitality:
  • Warmly welcome visitors, creating a positive and professional first impression.
  • Provide courteous assistance and direct visitors to appropriate contacts or meeting rooms.
  • Properly document visitor/guest entry through the visitor management system.
  • Offer refreshments, answer inquiries, and provide necessary information about the office and company.
• Administrative Assistance:
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain office supplies inventory and order as necessary.
  • Assist with basic administrative tasks, such as data entry, filing, documentation, and report preparation.
  • Assist and support the People Experience team and Leadership team in office administrative functions.
• Communication and Coordination:
  • Liaise with various departments to relay important information and updates to employees and guests.
  • Manage office communications, including phone calls, emails, and inquiries.
  • Maintain confidentiality of organizational and employee-related information.

Skills & Requirements:

• High school diploma or equivalent is required.
• Additional certification in office administration or related field is a plus.
• Proven experience as a receptionist or in a similar role, preferably in a corporate office setting.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite, Microsoft Word, Excel, PowerPoint and Gmail.
• Excellent organizational, multi-tasking, and time management skills.
• Ability to interact with clients and employees in an approachable and professional manner.
• Being detailed-oriented a must.
• This position is based in our Boca Raton, Florida location and requires your ability to work onsite 5 days/week.

#LI-KM1

ModMed Benefits Highlight: At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits:

India

• Meals & Snacks: Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk,
• Insurance Coverage: Comprehensive health, accidental, and life insurance plans, including coverage for family members, all at no cost to employees,
• Allowances: Annual wellness allowance to support your well-being and productivity,
• Earned, casual, and sick leaves to maintain a healthy work-life balance,
• Bereavement leave for difficult times and extended medical leave options,
• Paid parental leaves, including maternity, paternity, adoption, surrogacy, and abortion leave,
• Celebration leave to make your special day even more memorable, and company-paid holidays to recharge and unwind.

United States

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs,
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.

PHISHING SCAM WARNING:ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process, and valid communications from our hiring team will come from our employees with a ModMed email address ([e-mail]). Please check senders’ email addresses carefully. Additionally, ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above, please report them to the FTC website.