Corporate Payroll, PBJ & HRIS Specialist

Legacy Healthcare; Iowa; Remote; USD 60,000 - 85,000; Full time

Benefits offered by this job

Remote work flexibility

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k)

Tuition reimbursement

Professional growth opportunities

Supportive corporate team

Job summary

Legacy Healthcare is seeking a meticulous Corporate Payroll, PBJ & HRIS Specialist to support payroll processing, HRIS administration, and PBJ reporting across our Iowa facilities. This remote role requires residence in Iowa with occasional travel to facilities or corporate office.

You will handle payroll for about 200 corporate-based employees, coordinate PBJ submissions, manage agency hours data, and audit HRIS records. Strong Excel skills and experience with Paycor are expected.

Qualifications

• Experience with payroll processing and HRIS administration.
• PBJ reporting experience is strongly preferred.
• Healthcare or multi-site facility background is a plus.
• Proficiency with Excel and payroll/timekeeping systems.
• Excellent attention to detail and organization.
• Ability to manage processes independently and meet deadlines.

Responsibilities

• Process payroll for assigned corporate-based employees (~200).
• Coordinate PBJ data validation, corrections, and submissions.
• Manage agency and third-party timekeeping data collection and reconciliation.
• Enter, review, and approve employee data changes in HRIS.
• Audit payroll and HRIS data for accuracy.
• Maintain PTO accruals and adjustments.
• Prepare recurring HRIS, payroll, staffing, and compliance reports.
• Partner with facility teams to resolve data issues and drive process improvements.

Skills

Payroll processing

HRIS administration

PBJ reporting

AOD

Paycor

Excel

Data accuracy

Attention to detail

Tools

Paycor HRIS

Timekeeping systems

CMS PBJ reporting tools

Job description

Legacy Healthcare is seeking a detail-oriented Corporate Payroll, PBJ & HRIS Specialist to support payroll processing, HRIS administration, and CMS Payroll-Based Journal (PBJ) reporting across our Iowa healthcare facilities.

This is a remote position for candidates who reside and work in Iowa.

Occasional travel to our Iowa facilities or corporate office may be required.

What You'll Do

• Payroll: Process accurate, timely payroll for assigned corporate based employees (~200).

• PBJ Reporting: Coordinate PBJ data validation, corrections, and submissions across multiple skilled nursing facilities.

• Agency & Third-Party Staffing: Coordinate collection, entry/import, and reconciliation of agency hours and third-party timekeeping data.

• HRIS Administration: Enter, review, and approve employee data changes within established authorization guidelines.

• HRIS Auditing: Audit employee records, payroll information, job classifications, and other HRIS data for accuracy.

• PTO Administration: Maintain PTO accruals, balances, and adjustments in accordance with company policies.

• Reporting: Prepare and distribute recurring HRIS, payroll, staffing, and compliance reports.

• Process Improvement: Partner with facility teams and corporate leadership to resolve data issues and improve processes.

• Additional job duties as assigned.

What We're Looking For

• Experience with payroll processing, HRIS administration, or related data management required (AOD, Paycor).

• CMS PBJ reporting experience strongly preferred.

• Multi-site healthcare or skilled nursing experience preferred.

• Strong Excel skills and proficiency with payroll, HRIS, and timekeeping systems.

• Excellent attention to detail, organization, and problem-solving skills.

• Ability to independently manage established processes, meet deadlines, and proactively follow up on outstanding items.

• Sound judgment to identify discrepancies, communicate concerns, and recommend process improvements.

• Ability to collaborate with facility teams and regional leadership while maintaining confidentiality.

• Must reside and perform work in Iowa.

Why Join Legacy Healthcare?

• Remote work flexibility

• Competitive compensation based on experience

• Medical, dental, and vision insurance

• Paid time off

• 401(k)

• Tuition reimbursement

• Professional growth opportunities

• Supportive corporate team

Join Legacy Healthcare and help ensure accurate payroll, reliable employee data, and compliant staffing reporting across our Iowa communities.

Legacy Healthcare is an Equal Opportunity Employer.