Corporate Payroll Manager

Ridgewood Terrace a Concord Health Systems facility; Madisonville (KY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Professional development

Job summary

Concord Health Systems,Corporate office in Kentucky, seeks a Corporate Payroll Manager to oversee payroll for three facilities and support HR operations. The role ensures accurate timekeeping, data integrity, and timely payroll submissions through the third-party provider.

Ideal candidates bring payroll administration experience, strong attention to detail, and ability to collaborate with facility leadership. Backup HR support and regulatory compliance are also part of the function.

Qualifications

• Minimum 3 years of payroll or HR administration experience.
• Experience reviewing timekeeping records and payroll submissions.
• Strong detail orientation with high accuracy in data handling.

Responsibilities

• Oversee payroll for three skilled nursing facilities and coordinate with the third-party provider.
• Audit punches, timecards, attendance, overtime, and shift differentials before payroll submission.
• Maintain workforce management system data for hires, terminations and status changes.
• Support HR onboarding, records, benefits, and compliance tasks.
• Generate payroll and staffing reports and respond to employee inquiries.

Skills

Payroll administration

HR administration

Timekeeping accuracy

Excel

Office suite

Confidentiality

Communication skills

Tools

SmartLinx

Workforce management software

Job description

Corporate Payroll Manager

Location: Concord Health Systems Corporate office
Full-Time | Exempt

Join Our Team

We are seeking a highly organized, detail-oriented Corporate Payroll Manager to support payroll administration and human resources operations for three skilled nursing facilities. This position plays a critical role in ensuring employee timekeeping records are accurate, workforce management systems are maintained, and payroll information is submitted timely and accurately to our third-party payroll provider.

The ideal candidate will have strong payroll administration experience, exceptional attention to detail, and the ability to work collaboratively with facility leadership and employees. This position also serves as a key support resource for Human Resources and provides backup coverage for essential HR functions.

Essential Duties and Responsibilities

Payroll Administration

• Oversee payroll administration for employees across three skilled nursing facilities.
• Review, audit, and validate employee punches, timecards, attendance records, overtime, and shift differentials before payroll submission.
• Monitor and resolve missed punches, timekeeping discrepancies, and payroll exceptions.
• Ensure all new hires, terminations, pay rate changes, transfers, and employee status changes are entered accurately and timely into workforce management systems.
• Coordinate payroll submissions with the organization's third-party payroll provider.
• Review payroll reports and identify discrepancies before payroll is finalized.
• Respond to payroll-related questions from employees and management.
• Generate payroll, labor, and staffing reports as requested.
• Maintain strict confidentiality of employee information.

Human Resources Support

• Assist with onboarding and new hire processing.
• Maintain employee records and personnel files.
• Support benefit administration and employee status changes.
• Ensure HR documentation remains compliant with company policies and regulatory requirements.
• Provide backup support for HR functions during absences or periods of high volume.
• Assist employees with routine HR-related inquiries.

Compliance & Administration

• Maintain compliance with payroll, labor, and employment regulations.
• Assist with payroll, HR, and regulatory audits.
• Identify opportunities to improve payroll and HR processes.
• Partner with facility leadership to promote accurate workforce management practices.

Qualifications

Required

• Minimum of 3 years of payroll administration, HR administration, workforce management, or related experience.
• Experience reviewing and auditing employee timekeeping records.
• Strong attention to detail and commitment to accuracy.
• Proficiency with payroll, timekeeping, or workforce management systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and customer service skills.

Preferred

• Experience in skilled nursing, long-term care, healthcare, or multi-location operations.
• Experience with SmartLinx or similar workforce management software.
• Experience supporting Human Resources functions.
• Knowledge of payroll regulations and wage-and-hour compliance.

What We Offer

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off
• 401(k) with company match
• Professional development opportunities
• Supportive leadership team
• Opportunity to make an impact across multiple healthcare facilities