Corporate Paralegal Operations Manager

Holden Conner; Newport (RI); On-site; USD 85,000 - 120,000; Full time

Job summary

Holden Conner Company is seeking a highly organized Corporate Paralegal & Legal Operations Manager to support the legal, real estate, corporate governance, and business operations. The role collaborates with counsel, executives, internal teams, and external parties to move transactions forward.

Ideal candidates will manage records, deadlines, and projects independently, ensuring timely execution and accurate documentation across entities.

Qualifications

• Paralegal certification or equivalent legal experience.
• Real estate closing/transaction experience preferred.
• Experience with corporate governance and entity maintenance.
• Experience with commercial contracts and leases.
• Strong written and verbal communication skills.
• Excellent organisation and attention to detail.
• Ability to manage multiple priorities and deadlines independently.
• Strong project management and problem-solving skills.
• Proficiency with Microsoft 365 and SharePoint.
• Experience with DocuSign or other electronic signature platforms.
• Notary Public preferred.

Responsibilities

• Coordinate real estate acquisitions, sales, leases, easements, options, and other property transactions.
• Prepare initial drafts of purchase agreements, closing documents, and transaction checklists.
• Coordinate with title companies, lenders, brokers, surveyors, attorneys, and other transaction partners.
• Review closing and loan documentation for completeness and consistency.
• Maintain organised digital and hard-copy property and transaction files.
• Assist with commercial lease administration, including notices and eviction coordination.
• Maintain corporate records, organisational documents, and minute books for company entities.
• Coordinate annual reports and state filings.
• Prepare routine corporate resolutions, consents, and other governance documents.
• Track entity and governance deadlines.
• Maintain accurate electronic corporate records.
• Maintain the company’s contract and lease repository.
• Track renewal, expiration, and other important contract dates.
• Prepare initial drafts of standard agreements and related documents.
• Coordinate contract review, approval, and electronic signature processes.
• Work with internal departments and outside counsel to ensure timely execution and retention of agreements.
• Maintain legal and litigation files and calendars.
• Coordinate document collection and discovery responses.
• Track court filings, deadlines, and outside counsel requests.
• Coordinate outside counsel invoices and legal matter administration.
• Prepare case and matter status updates for management.
• Maintain licences, permits, insurance certificates, and other compliance documentation.
• Monitor legal and regulatory deadlines.
• Maintain legal and compliance calendars.
• Assist with document retention and other compliance initiatives.
• Maintain trust and estate records and documentation.
• Assist with trustee consents, resolutions, and related administrative matters.
• Coordinate with CPAs, financial advisors, attorneys, and other professional advisors.
• Maintain and update the annual trust calendar.
• Manage legal department workflow and matter tracking.
• Prioritise and coordinate incoming legal requests.
• Prepare management reports, executive summaries, and presentations.
• Coordinate special projects and cross-functional initiatives.
• Assist with policy development and other legal/administrative projects.
• Provide regular reporting on contracts, transactions, land matters, litigation, compliance deadlines, and other open legal matters.

Skills

Real estate closing experience

Corporate governance

Contracts and leases

Written and verbal communication

Organization and attention to detail

Multitasking and deadlines

Project management

Microsoft 365

SharePoint

DocuSign / e-signature

Notary public

Education

Paralegal certification or equivalent

Tools

Microsoft 365

SharePoint

DocuSign

Job description

Position Summary

Holden Conner is seeking a highly organized and detail-oriented Corporate Paralegal & Legal Operations Manager to support the company’s legal, real estate, corporate governance, and business operations.

This position will work closely with Legal Counsel, executive leadership, internal teams, outside counsel, title companies, lenders, brokers, accountants, and other professional partners. The ideal candidate is a self-starter who can independently manage multiple matters, maintain accurate records, track deadlines, and keep legal and real estate transactions moving forward.

Essential Duties & Responsibilities

Real Estate & Transaction Support

• Coordinate real estate acquisitions, sales, leases, easements, options, and other property transactions.
• Prepare and organise purchase agreements, closing documents, and transaction checklists.
• Coordinate with title companies, lenders, brokers, surveyors, attorneys, and other transaction partners.
• Review closing and loan documentation for completeness and consistency.
• Maintain organised digital and hard-copy property and transaction files.
• Assist with commercial lease administration, including notices and eviction coordination.

Corporate Governance & Entity Management

• Maintain corporate records, organisational documents, and minute books for company entities.
• Coordinate annual reports and state filings.
• Prepare routine corporate resolutions, consents, and other governance documents.
• Track entity and governance deadlines.
• Maintain accurate electronic corporate records.

Contract & Lease Administration

• Maintain the company’s contract and lease repository.
• Track renewal, expiration, and other important contract dates.
• Prepare initial drafts of standard agreements and related documents.
• Coordinate contract review, approval, and electronic signature processes.
• Work with internal departments and outside counsel to ensure timely execution and retention of agreements.

Legal & Litigation Support

• Maintain legal and litigation files and calendars.
• Coordinate document collection and discovery responses.
• Track court filings, deadlines, and outside counsel requests.
• Coordinate outside counsel invoices and legal matter administration.
• Prepare case and matter status updates for management.

Compliance & Risk Management

• Maintain licences, permits, insurance certificates, and other compliance documentation.
• Monitor legal and regulatory deadlines.
• Maintain legal and compliance calendars.
• Assist with document retention and other compliance initiatives.

Trust & Estate Administration

• Maintain trust and estate records and documentation.
• Assist with trustee consents, resolutions, and related administrative matters.
• Coordinate with CPAs, financial advisors, attorneys, and other professional advisors.
• Maintain and update the annual trust calendar.

Legal Operations & Executive Support

• Manage legal department workflow and matter tracking.
• Prioritise and coordinate incoming legal requests.
• Prepare management reports, executive summaries, and presentations.
• Coordinate special projects and cross-functional initiatives.
• Assist with policy development and other legal/administrative projects.
• Provide regular reporting on contracts, transactions, land matters, litigation, compliance deadlines, and other open legal matters.

Preferred Qualifications & Skills

• Paralegal certification or equivalent legal experience preferred.
• Real estate closing and transaction experience strongly preferred.
• Experience with corporate governance and entity maintenance.
• Experience with commercial contracts and leases.
• Strong understanding of title, closing, and real estate documentation.
• Litigation support experience preferred.
• Trust and estate administration experience a plus.
• Strong written and verbal communication skills.
• Excellent organisation and attention to detail.
• Ability to manage multiple priorities and deadlines independently.
• Strong project management and problem-solving skills.
• Proficiency with Microsoft 365 and SharePoint.
• Experience with DocuSign or other electronic signature platforms.
• Notary Public preferred.

Ideal Candidate

The ideal candidate will have a combination of paralegal expertise, real estate experience, project management ability, and strong administrative judgment. This person should be comfortable working independently, communicating with executives and outside professionals, identifying what needs to happen next, and following matters through to completion.

Priority will be given to candidates with:

Real estate closing and transaction experience. Corporate governance and entity maintenance experience. Commercial contract and lease administration experience. The ability to independently coordinate with internal teams and outside professionals. Strong organisational, project management, and executive-support skills.

Together we will foster a collaborative culture leveraging diverse perspectives and expertise to drive innovation, make informed decisions, and create value across our portfolio of entities.

It is the policy of Holden Conner not to discriminate against any applicant for employment, or any employee because of age, colour, sex, disability, national origin, race, religion, or veteran status.