Corporate Paralegal and Legal Operations Specialist

all O'Neal Industries' Affiliates; Birmingham (AL); On-site; USD 70,000 - 110,000; Full time

Job summary

all O'Neal Industries' Affiliates seeks an experienced corporate paralegal to manage entity records, governance documents, and contract repositories. You will support acquisitions, closings, and regulatory requests while coordinating with attorneys and service providers.

The role emphasizes governance expertise, documentation accuracy, and collaboration with executives across entities in an in-office setting.

Qualifications

• Bachelor’s degree, paralegal certificate, or equivalent relevant experience.
• At least five years of corporate paralegal, transactional paralegal, or comparable legal-operations experience.
• Experience in an in-house legal department or corporate/transactional law firm practice.
• Experience with corporate records, governance documents, complex transactions, multiple entities, contract repositories, entity management platforms, electronic signature tools, and other relevant legal technology.
• Notary Public commission, or willingness to obtain one.

Responsibilities

• Maintain corporate entity records, governance docs, minute books, and registered agent information.
• Prepare routine governance documents under attorney supervision.
• Track annual reports, filings, good standing, and compliance deadlines.
• Coordinate entity formations, dissolutions, mergers, and related filings with attorneys.
• Produce entity reports and governance packages for audits and financings.
• Administer contract repositories, templates, and electronic signature packages.
• Maintain executed agreements, amendments, renewals, notices, and contract dates.
• Coordinate collection, organization, and compilation of transaction documents.
• Assemble closing books and update entity and contract records post-transactions.
• Collect and validate information for regulatory, audit, financing, and KYC requests.
• Identify ways to standardize processes and improve data quality.

Skills

Corporate governance

Governance documents

Project management

Document formatting

Written communication

Recordkeeping

Data quality

Confidentiality

Attention to detail

AI-assisted tools

Education

Bachelor’s degree or paralegal certificate

Notary Public commission (or willingness to obtain)

Tools

Microsoft 365

SharePoint

Document comparison tools

Electronic signature platforms

Entity management systems

Job description

Principal Responsibilities

Corporate Governance and Entity Management

• Maintain corporate entity records, organizational charts, minute books, governance documents, officer/director records, registered agent information, and assist with foreign qualifications.
• Prepare routine governance documents, including consents, appointments, certificates, and incumbency documents under attorney supervision.
• Track annual reports, filings, qualifications, good standing status, and entity compliance deadlines.
• Coordinate entity formations, dissolutions, mergers, name changes, withdrawals, and related filings with attorneys and service providers.
• Produce entity reports and governance document packages for audits, financings, transactions, and other business needs.

Contracts and Legal Records

• Administer contract repositories, SharePoint sites, matter files, templates, document libraries, and other legal records.
• Maintain executed agreements, amendments, renewals, notices, and critical contract dates.
• Coordinate contract intake, approval status, execution, filing, retrieval, and electronic signature packages.
• Prepare routine agreements, notices, certificates, and other documents using approved forms and attorney instructions.
• Support document comparisons, records retention, legal holds, confidentiality, access controls, and version control.

Transactions and Special Projects

• Support acquisitions, divestitures, financings, restructurings, real estate matters, and other special projects.
• Maintain diligence request lists, closing checklists, responsibility trackers, data rooms, and post-closing action lists.
• Coordinate collection, organization, execution, and compilation of transaction documents under attorney direction.
• Assemble closing books and update entity, contract, real estate, compliance, and other legal records following transactions.

Compliance and Legal Operations

• Collect, organize, and validate information for regulatory, audit, financing, KYC, insurance, and transaction-related requests.
• Maintain logs and records for legal claims, inquiries, investigations, subpoenas, and legal holds, as assigned.
• Administer and improve approved legal technology, workflows, templates, checklists, matter trackers, and knowledge resources.
• Identify practical ways to improve data quality, standardize processes, reduce manual work, and strengthen deadline and recordkeeping controls.
• Perform legal and factual research and other corporate paralegal or legal-operations duties under attorney supervision.

Education and Experience

• Bachelor’s degree, paralegal certificate, or equivalent relevant experience.
• At least five years of corporate paralegal, transactional paralegal, or comparable legal-operations experience.
• Experience in an in-house legal department or corporate/transactional law firm practice.
• Experience with corporate records, governance documents, complex transactions, multiple entities, contract repositories, entity management platforms, electronic signature tools, and other relevant legal technology.
• Notary Public commission, or willingness to obtain one.

Required Skills and Competencies

• Strong understanding of corporate entities, governance documents, and basic corporate transactions.
• Exceptional organization, project management, follow-up, proofreading, document-formatting, written communication, and recordkeeping skills.
• Ability to manage multiple matters, deadlines, and recurring obligations independently while knowing when to esc the issues.
• Advanced proficiency with Microsoft 365, SharePoint, document comparison tools, electronic signature platforms, entity management systems, and AI-assisted tools.
• Sound judgment regarding confidentiality, privilege, personal information, commercially sensitive information, and access controls.
• Practical, service-oriented approach and ability to work effectively with attorneys, executives, operating company personnel, outside counsel, and service providers.

Work Environment

This is primarily an in-office position designed to support close collaboration, communication, and access to the legal and corporate teams. Limited flexible-work arrangements may be available in accordance with company practices and business needs.