Corporate Paralegal and Contract Support

Allied Universal; Florida; Remote; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Disability insurance

Eight paid holidays

Vacation accrual

Job summary

Allied Universal is seeking a Corporate Paralegal to act as a liaison between the company and internal clients, ensuring contractual documents meet policy standards. The role includes data input in Smartsheet and Serengeti, managing contract workflow, and supporting the General Counsel.

The position is remote, open to candidates in Eastern or Central Time Zones, with 3+ years of contract administration or legal support experience and an anticipated salary range of $90,000–$100,000 annually.

Qualifications

• Must have 3+ years in contract administration or legal support.
• Knowledge of fundamental contract principles and terminology.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Own and administer the Legal Department's contract intake and review process; develop quality assurance processes and implement processes to resolve deficiencies.
• Develop, document, administer, and improve Legal Department workflows, procedures, templates, trackers, and systems.
• Identify bottlenecks, analyze recurring issues, develop and implement process improvement measures.
• Provide expert advice to business development managers in devising solutions to contract negotiations that provide optimum protection to corporation while facilitating business transactions.
• Review incoming requests for completeness, obtain missing information, and route matters appropriately.

Skills

Contract administration

Legal support

Attention to detail

Communication skills

Independent work

Education

High school diploma or equivalent

College degree or JD preferred

Tools

Smartsheet

Serengeti

Job description

Overview

Company Overview:

Deposita(TM), An Allied Universal(R) Company has perfected the art of cash management using world-class innovation, technology, and tailored solutions. We serve customers in retail, wholesale and banking sectors through in-depth consultations. We ensure every security need is met and exceeded every step of the way. Join our Phenomenal team today!

Job Description

Deposita, an Allied Universal® Company, is hiring a Corporate Paralegal. The Corporate Paralegal acts as a liaison between the company and internal clients, ensuring that contractual documents meet with the policies and procedures of the company and the department. Primary responsibilities include input and maintenance of data in Smartsheet and Serengeti and managing contract workflow.

This is a remote position open to candidates located within the Eastern or Central Time Zones (ET or CT).

Ideal candidates will bring 3+ years of contract administration, legal support, or closely related experience.

The anticipated salary range is $90,000–$100,000 annually, with final compensation based on factors such as experience, qualifications, skills, and geographic location.

RESPONSIBILITIES:

• Own and administer the Legal Department's contract intake and review process; develop quality assurance processes and implement processes to resolve deficiencies
• Develop, document, administer, and improve Legal Department workflows, procedures, templates, trackers, and systems
• Identify bottlenecks, analyze recurring issues, develop and implement process improvement measures
• Provide expert advice to business development managers in devising solutions to contract negotiations that provide optimum protection to corporation while facilitating business transactions
• Review incoming requests for completeness, obtain missing information, and route matters appropriately
• Maintain visibility into pending legal and contract matters and proactively follow up with stakeholders to keep matters moving
• Track contract status, approvals, execution, renewals, and other key milestones
• Serve as the primary point of contact for routine questions regarding the status and process for legal and contract requests
• Coordinate contract execution and signature processes
• Maintain accurate contract records, files, metadata, trackers, and reporting
• Assemble exhibits, schedules, SOWs, amendments, and other attachments and prepare clean, execution-ready documents
• Compare document versions, incorporate approved changes, manage redlines, and maintain approved templates and standard forms
• Provide administrative or initial review of agreements to identify missing information, attachments, signatures, dates, or other issues requiring follow-up
• Handle routine Non-Disclosure Agreements, amendments, and other standard-form documents within established Legal guidelines, with substantive or non-standard issues escalated to the General Counsel
• Maintain Legal Department files, records, templates, policies, and other resources
• Develop and maintain reporting regarding contract volume, status, turnaround times, outstanding matters, and other Legal Department activity
• Assist with administration of contract management, electronic signature, document management, and other Legal Department technology
• Maintain calendars and reminders for relevant contractual, corporate, and legal deadlines
• Provide administrative support to the General Counsel and Legal Department
• Coordinate signatures, approvals, certifications, corporate documents, and other routine legal documentation
• Assist with corporate governance and entity-management records as needed
• Coordinate administrative matters involving outside counsel and other legal service providers
• Assist with legal invoices, budgeting information, audits, due diligence requests, and other routine information requests
• Provide daily legal and business advice and counsel to business managers on Contract documents to include Non-Disclosure Agreements, template agreement, vendor agreements
• Manage collection firms and track collections
• Review service agreements and other contracts which the corporation may become a party to, to ensure that the terms and conditions are acceptable to the corporation and provide optimum protection
• Onboarding of vendors and suppliers in keeping with documented processes

QUALIFICATIONS:

• Must possess a high school diploma or equivalent
• Ability to obtain and maintain all necessary state or federal licensing requirements
• Must possess a minimum of three (3) years of experience in contract administration, customer service operations, or administrative assistance in a legal environment
• Knowledge of fundamental contract principles and terminology
• Ability to work independently with strong attention to detail
• Effective oral and written communication
• Planning and organizing
• Proficiency with Microsoft Office Applications
• Problem solving
• Assess and evaluate situations effectively
• Identify critical issues quickly and accurately
• Research, investigate, compile information
• Write informatively, clearly, and accurately
• Strategic Orientation
• Setting and achieving goals
• Attention to detail

PREFERRED QUALIFICATIONS:

• College degree or specific college level classes in related field
• Paralegal or Juris Doctor degree

BENEFITS:

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
• The salary range for this position is $90,000 – $100,000 annually, with starting pay based on relevant experience, qualifications, and work location.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.