Corporate Paralegal

Pathways Personnel; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Pathways Personnel is seeking an experienced Corporate Paralegal to support entity management, equity administration, securities filings, and transactional matters within a busy corporate practice. This role demands meticulous attention to detail and a proactive approach to process ownership.

You will own cap table maintenance, corporate records, signature coordination, closing documents, and virtual data rooms, working closely with attorneys to help transactions close smoothly and on time.

Qualifications

• 5+ years of corporate paralegal experience in a law firm environment.
• Paralegal certificate from an ABA-approved program.
• Strong working knowledge of corporate formation, entity management, and equity administration.
• Hands-on experience with securities filings (Form D, Form ID, EDGAR) and CA Form 25102(f).
• Experience with cap table platforms such as Carta.
• Proficiency with DocuSign and MS Office; familiarity with virtual data rooms.

Responsibilities

• Maintain cap tables, stock and option ledgers, and corporate records.
• Prepare stock certificates, consents, resolutions, and other corporate documents.
• Manage annual reports, state filings, and certificates of good standing.
• Coordinate signatures and DocuSign workflows; assemble closing sets.
• Prepare redlines and document comparisons; organize and distribute documents.

Skills

Attention to detail

Multitasking

Organizational skills

Communication

Education

ABA-approved paralegal certificate

Tools

Carta

DocuSign

EDGAR/EDGAR Next

Microsoft Word

Excel

Adobe Acrobat

Job description

Our client is seeking an experienced Corporate Paralegal to join a busy and sophisticated corporate practice supporting entity management, equity administration, securities filings, and transactional matters.

This is an excellent opportunity for a detail-oriented paralegal who enjoys owning processes, working closely with attorneys, and playing an integral role in getting corporate transactions across the finish line. You’ll have hands-on responsibility for cap tables, corporate records, securities filings, signature coordination, closing documents, and virtual data rooms.

Key Reponsibilities:

Corporate & Entity Management

• Maintain cap tables, stock and option ledgers, and corporate records using Carta or a similar platform
• Prepare stock certificates, consents, resolutions, and other corporate documents
• Handle annual reports, state filings, certificates of good standing, and certified copies
• Maintain accurate officer and director information

Securities & Compliance

• Prepare and coordinate federal and state securities filings, including Form D, Form ID, and California Form 25102(f)
• Manage SEC EDGAR/EDGAR Next filings and access credentials
• Coordinate related blue sky filings

Transactional Support

• Coordinate signatures, follow up on outstanding closing items, and manage DocuSign processes
• Prepare execution-ready documents and ensure files are clean and finalized
• Assemble signature pages, closing sets, and transaction files
• Order lien searches and organize results for attorney review
• Support transactions from preparation through closing

Document & Data Management

• Prepare redlines and document comparisons
• Organize and convert documents for distribution
• Build and maintain virtual data rooms
• Manage transaction documents and ensure files are accurate, complete, and organized

Requirements:

• 5+ years of corporate paralegal experience in a law firm environment; candidates with 3–4 years may be considered with strong securities filing and cap table experience
• Paralegal certificate from an ABA-approved or comparable program
• Strong working knowledge of corporate formation, entity management, and equity administration
• Hands‑on experience with Form D, Form ID, EDGAR/EDGAR Next, and California Form 25102(f) filings
• Experience with Carta or a comparable cap table platform
• Proficiency with DocuSign, Microsoft Word, Adobe Acrobat, and Excel
• Experience working with virtual data rooms
• Exceptional attention to detail and the ability to manage multiple priorities and deadlines independently

Preferred Qualifications:

• Experience supporting venture financings, M&A transactions, or emerging companies/venture capital matters