Corporate Paralegal

Consilio LLC; San Diego (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Consilio LLC is seeking a Corporate Paralegal to support a leading AMLAW firm across governance, entity management, and transactional matters. You will handle corporate records, capitalization tables, and SEC-related filings while assisting with closings and due diligence.

The ideal candidate has experience maintaining records, managing equity documents, and coordinating filings in a fast-paced legal environment. A bachelor’s degree or paralegal certificate is preferred.

Qualifications

• Experience maintaining corporate records, minutes, and entity documents.
• Proficient with capitalization tables and equity records.
• Familiarity with SEC filings and disclosures.
• Experience supporting corporate transactions and closings.
• Knowledge of due diligence and data room processes.

Responsibilities

• Maintain corporate records, minute books, and entity documentation in electronic and hard-copy formats.
• Prepare and file organizational/governance documents such as Articles of Incorporation/Organization, amendments, consents, annual reports, and state filings.
• Assist with formation/maintenance of corporations, LLCs, nonprofits, and other entities.
• Draft and file with Secretaries of State and other regulators; manage capitalization tables and equity records.
• Support transfer agent activities and equity incentive plans; prepare closing books and volumes.
• Prepare closing statements, due diligence materials, and organize virtual data rooms.

Skills

Corporate governance

Entity management

Transactional support

SEC filings

Due diligence

Record keeping

Education

Bachelor's degree

Paralegal certificate

Tools

Carta

Pulley

EDGAR

Job description

Consilio's ELS direct hire division is seeking a Corporate Paralegal on behalf of an AMLAW firm to support attorneys with a broad range of corporate governance, securities, transactional, and entity management matters. The ideal candidate will have experience managing corporate records, capitalization tables, state and federal filings, and transaction closings in a fast-paced legal environment.

Corporate Governance & Entity Management

• Maintain corporate records, including minute books and entity documentation, in both electronic and hard-copy formats.
• Prepare and file organizational and governance documents, including Articles of Incorporation, Articles of Organization, amendments, consents, annual reports, and state qualification filings.
• Assist with the formation and maintenance of corporations, LLCs, nonprofit organizations, and other business entities.
• Draft and file documents with Secretaries of State, Departments of Corporations, and other regulatory agencies.
• Manage and maintain capitalization tables, stock ledgers, and option records.
• Utilize equity management platforms such as Carta, Pulley, and related software.
• Support transfer agent activities, including stock issuances, transfers, option grants, and maintenance of equity incentive plan records.
• Prepare and file SEC-related documents, including EDGAR Next submissions, Form S-8 Registration Statements, and Section 16 filings.
• Conduct Blue Sky research and prepare related securities filings.

Transactional Support

• Assist attorneys with mergers, acquisitions, financings, and other corporate transactions.
• Prepare transaction-related documents, including closing statements, certificates, and closing deliverables.
• Organize, maintain, and manage virtual data rooms and transaction documentation.
• Coordinate due diligence processes and document reviews.
• Develop, maintain, and update closing checklists.
• Prepare closing books, electronic closing sets, and final transaction volumes for distribution.

UCC & Regulatory Filings

• Conduct UCC searches and prepare UCC financing statement filings.
• Monitor and maintain compliance filings in jurisdictions where entities are incorporated or qualified to do business.

Education & Experience

• High school diploma or GED equivalent.

Preferred Education

• Bachelor's degree and/or Paralegal Certificate from an accredited program.

Experience Requirements

• One (1) year of corporate or paralegal experience for candidates holding a bachelor's degree and/or paralegal certificate; or
• Five (5) years of relevant legal support experience in a corporate or transactional law practice for candidates without a degree or certification.

ELS Consilio, LLC Direct Hire Division staffs’ positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.