Corporate Paralegal

Vaco by Highspring; Massachusetts; Hybrid; USD 90,000 - 95,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking a Corporate Paralegal in Canton, MA. The role involves handling subpoenas, records custody, and board governance, with hybrid work requiring three days on site.

The ideal candidate has 4+ years of paralegal experience, strong communication, and proficiency with MS Office, SharePoint, and governance portals. Notary designation is preferred.

Qualifications

• Associate degree or higher, or a Paralegal Certificate required.
• 4+ years of paralegal experience with governance/board process expertise.
• Advanced skills in Microsoft Office Suite, governance portals, and SharePoint.
• Notary Public designation preferred.

Responsibilities

• Serve as principal company contact for subpoenas, garnishments, court orders, and related instruments.
• Keeper of records; support in process routing, discovery, holds, preservation, tracking, and fulfillment.
• Prepare and maintain board and committee minutes, resolutions, bylaws, and regulatory filings.
• Schedule board/committee meetings and coordinate logistics with executive management.
• Calendar, track, and communicate critical deadlines.
• Provide end-to-end contract support including review of vendor contracts, NDAs, leases, and similar documents.
• Collaborate with cross-functional teams to ensure policy formatting and approval standards.
• Assist with due diligence for mergers, acquisitions, and related corporate transactions.
• Perform other confidential and administrative duties as assigned.

Skills

Paralegal experience

Strong written and verbal comunic

Project management

Education

Associate degree

Paralegal Certificate

Notary Public (preferred)

Tools

Microsoft Office Suite

SharePoint

Board governance portals

Job description

Corporate Paralegal

Location: Canton, MA (Hybrid 3 days onsite)

Salary: $90,000-$95,000

Key Responsibilities

• Legal Process & Subpoena Handling: Serve as the principal company contact and liaison for subpoenas, garnishments, court orders, and related legal instruments.
• Records Custody & Preservation: Serve as keeper of records, providing operational support in process routing, discovery, legal holds, records preservation, tracking, and fulfillment.
• Corporate Governance & Board Support: Prepare and maintain board and committee minutes, board resolutions, bylaws, regulatory filings, and corporate records.
• Board Administration: Schedule board and committee meetings and events, coordinating logistics and materials with the executive management team.
• Compliance & Date Tracking: Calendar, track, and communicate critical organizational, regulatory, and compliance deadlines.
• Contract Lifecycle Management: Provide end-to-end contract support, including initial review of vendor contracts, service agreements, non-disclosure agreements (NDAs), leases, and purchase/sale agreements. Manage signature routing, notarization, and record retention.
• Policy Oversight: Collaborate with cross-functional teams to ensure company policies adhere to formatting, content, and approval standards.
• Transaction & M&A Support: Assist with due diligence efforts for mergers, acquisitions, and related strategic corporate transactions.
• Additional Duties: Perform other confidential and administrative duties as assigned.

Qualifications

• Education: Associate degree or higher, or a Paralegal Certificate required.
• Experience: 4+ years of experience as a paralegal, with demonstrated expertise in corporate governance and board processes (financial institution experience preferred).
• Technical Proficiency: Advanced skills in Microsoft Office Suite, board/governance management portals, and SharePoint.
• Licensure: Active Notary Public designation preferred.
• Skills: Strong written and verbal communication abilities; project management experience preferred.

Key Competencies

• Governance & Documentation Management: Oversees board materials, resolutions, bylaws, and corporate records with high precision and accuracy.
• Regulatory Application: Applies relevant legal and governance requirements to identify and mitigate compliance risks.
• Judgment & Problem Solving: Demonstrates sound discretion when resolving non-routine legal requests and handling sensitive, high-confidentiality matters.
• Coordination & Organization: Multi-tasks effectively across board schedules, document reviews, and regulatory deadlines with meticulous attention to detail.
• Communication: Interacts professionally and discreetly with senior executives, board members, legal counsel, and external partners.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

- the individual's skill sets, experience and training;

- licensure and certification requirements;

- office location and other geographic considerations; and

- other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).