Corporate Paralegal

Vaco; New York (NY); Hybrid; USD 86,000 - 105,000; Full time

Job summary

Vaco by Highspring is recruiting a Corporate Paralegal to support corporate governance, board administration, and regulatory tracking in a hybrid role based in Canton, MA. You will prepare minutes, resolutions, filings, manage regulatory deadlines, handle subpoenas and legal requests, support due diligence for mergers, and assist with contracts and policy documentation.

The role reports to senior leadership within Administration & Risk and requires 4+ years of paralegal experience and a

Qualifications

• 4+ years paralegal experience with corporate governance and board support.
• Associate degree or higher or Paralegal Certificate required.
• Experience supporting financial institutions or regulated entities preferred.

Responsibilities

• Prepare and maintain board/committee minutes, resolutions, bylaws, filings, and records.
• Track regulatory, compliance, and organizational deadlines.
• Serve as primary contact for subpoenas, garnishments, and court orders.
• Support discovery, legal holds, records preservation, and document routing.
• Assist with vendor contracts, NDAs, leases, and corporate docs.
• Coordinate signature routing, notarization, and document retention.
• Assist policy administration and ensure proper approvals and formatting.
• Assist due diligence for mergers and other corporate transactions.

Skills

Corporate governance

Board support

Compliance tracking

Legal operations

Regulatory deadlines

Notary recognized

Education

Associate degree or higher / Paralegal Certificate

Tools

SharePoint

Board/governance software

Job description

Client: Financial services organization

Title: Corporate Paralegal

Salary: Up to $95,000 + 10% bonus

Location: Canton, MA | Hybrid, 3 days onsite

Job Description:

A growing financial services organization is seeking an experienced Corporate Paralegal to support corporate governance, board administration, legal operations, compliance tracking, and records management.

Reporting to senior leadership within Administration & Risk, this role will serve as a key point of coordination for board and committee activities, corporate records, legal documentation, contracts, regulatory deadlines, and other sensitive legal matters.

Responsibilities

• Prepare and maintain board and committee minutes, resolutions, bylaws, filings, and corporate records.


• Track and communicate key regulatory, compliance, and organizational deadlines.


• Serve as the primary company contact for subpoenas, garnishments, court orders, and other legal requests.


• Support discovery, legal holds, records preservation, routing, tracking, and fulfillment.


• Assist with vendor contracts, service agreements, NDAs, leases, purchase/sale agreements, and other corporate documents.


• Coordinate signature routing, notarization, approvals, and document retention.


• Support company policy administration and help ensure appropriate formatting, approvals, and documentation.


• Assist with due diligence for mergers, acquisitions, and other corporate transactions.

Qualifications

• 4+ years of paralegal experience, including hands‑on corporate governance and board support.


• Associate degree or higher, or a Paralegal Certificate, required.


• Experience supporting a financial institution or other regulated organization is strongly preferred.


• Strong knowledge of corporate records, board documentation, compliance tracking, and legal processes.


• Experience with board/governance software and/or SharePoint preferred.


• Notary Public designation is preferred.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations;


• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.