Corporate Paralegal

Regis Property Management LLC; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

PTO and Paid Holidays

Life and Disability Insurance

401K Plan

Job summary

Pillar Income Asset Management, Inc. is seeking a detail-oriented Corporate Paralegal to join our Dallas-based legal team. This role provides in-house paralegal support to the General Counsel, focusing on corporate governance, entity management, real estate transactions, and compliance.

The ideal candidate has 2–5 years of corporate/paralegal experience, a bachelor’s degree, and preferably an ABA-approved paralegal certificate. Proficiency in MS Office and e-signature tools is required.

Qualifications

• Bachelor’s degree required; ABA-approved paralegal certificate preferred.
• 2–5 years of corporate paralegal experience in a law firm or in-house.
• Real estate experience is strongly preferred.
• Proficiency with MS Word, Excel, Outlook and e-signature software.
• Familiarity with entity management systems (e.g., NRAI) is a plus.

Responsibilities

• Assist with corporate governance, entity management, and dissolution of entities.
• Prepare filings, amendments, and corporate records.
• Support acquisitions and dispositions of multifamily and commercial properties.
• Assemble due diligence materials and closing packages.
• Coordinate document execution under supervision of legal counsel.
• Respond to internal requests for corporate documentation.

Skills

Confidentiality

Organization

Communication

Multitasking

Detail-oriented

Education

Bachelor's degree

Paralegal Certificate (ABA-approved)

Tools

Microsoft Word

Excel

Outlook

e-signature software

Entity management systems (NRAI)

Job description

Overview:
Pillar Income Asset Management, Inc. is seeking a highly organized and detail-oriented Corporate Paralegal to join our legal team at a publicly held real estate operating and development company. This role provides in-house paralegal support to the General Counsel and legal department, focusing on corporate governance, entity management, real estate transactions, and compliance. The ideal candidate has experience in corporate and real estate matters, thrives in a fast-paced environment, and demonstrates exceptional organizational and communication skills.

Key Responsibilities:

Corporate Governance & Entity Management

• Assist with formation, maintenance, qualification, and dissolution of corporate entities (LLCs, LPs, and other structures).
• Prepare and file entity documents, including amendments, withdrawals, name reservations, and assumed name certificates with domestic and foreign jurisdictions.
• Draft and maintain corporate records, including bylaws, minutes, resolutions, consents, certificates, and organizational charts.
• Obtain EINs, good standing certificates, and certified copies of filings.
• Maintain minute books, closing binders, and entity management systems.
• Coordinate execution of legal documents using e-signature software.
• Support acquisitions and dispositions of multifamily and commercial properties.
• Assemble due diligence materials and organize data room documents.
• Prepare and track closing checklists and signature packages.
• Coordinate document execution and filing under supervision of legal counsel.

Contract & Document Management

• Draft and manage routine legal documents, including NDAs and simple amendments.
• Organize and maintain executed agreements and closing files in accordance with internal procedures.

Compliance & Filings

• Assist with annual and periodic state filings and registered agent matters.
• Track filing deadlines and maintain compliance calendars.
• Respond to internal requests for entity or corporate documentation.

General Legal & Administrative Support

• Provide day-to-day support to in-house counsel and legal department.
• Coordinate with internal teams such as acquisitions, asset management, and finance.
• Assist with special projects and process improvements as assigned.

Qualifications:

• Bachelor’s degree required; Paralegal Certificate from an ABA-approved program preferred.
• Minimum 2-5 years of experience as a corporate paralegal in a law firm or in-house legal department (real estate experience strongly preferred).
• Proficiency in Microsoft Word, Excel, Outlook, and electronic signature software.
• Experience with entity management systems (e.g., NRAI) is a plus.

Desired Skills:

• Ability to maintain absolute confidentiality and discretion.
• Strong organizational skills with ability to multi-task and meet deadlines.
• Excellent verbal and written communication skills with a customer service mindset.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented and proactive in problem-solving.

Company Overview:

Pillar Income Asset Management, Inc. (“Pillar”) is a Dallas-based real estate management company overseeing more than $2.5 billion in assets. Through its affiliated client companies, Pillar operates a portfolio of over 65 properties, including 8,700+ multifamily units, 1.9 million square feet of commercial space, and 4,500+ acres of land across the Southern U.S. Pillar also provides financing and capital management services through HUD, Fannie Mae, Freddie Mac, and CMBS loans.

Benefits of working with Pillar:

• Medical, Dental and Vision Insurance
• PTO and Paid Holidays
• Life and Disability Insurance
• FSA and 401K Plans

Monday-Friday: 9am-5:00pm