Corporate Paralegal

Ollie's Bargain Outlet; Buffalo (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and RX covera

401K, Company match begins atAssociate

20% Associate discount on all Ollie’s

Vast array of voluntary benefits

Job summary

Ollie’s Bargain Outlet is seeking a Corporate Paralegal to support the legal department with governance, securities compliance, and corporate records. The role partners with attorneys, senior management, and external service providers to ensure accurate, timely filings and documentation.

You will maintain calendar deadlines, assist with insider trading policies and equity awards, and help prepare filings, minutes, and board materials while preserving strict confidentiality across multiple

Qualifications

• Minimum of five years of paralegal experience.
• Experience supporting a U.S. public company preferred.
• Strong knowledge of SEC reporting and filing processes.
• Ability to manage confidential information and deadlines.
• Experience with governance matters and board support.

Responsibilities

• Assist with the preparation, review, filing, and maintenance of company filings and reports and other securities filings.
• Support Section 16 compliance and related director/officer information activities.
• Maintain governance and compliance calendars including SEC deadlines and board meetings.
• Assist with NASDAQ listing standards and disclosure requirements.
• Coordinate with outside counsel, auditors, transfer agents, and equity administrations.
• Draft, review, and organize agreements and other legal documents under attorney supervision.

Skills

Paralegal experience

Strong communication

MS Office proficiency

Education

Bachelor’s degree or paralegal certificate

Tools

SEC filing software

Board portal platforms

Entity-management systems

E-billing systems

Job description

Support Center
6295 Allentown Blvd
Suite 1
Harrisburg, PA 17112, USA

Description

Join our team and live the Ollie-tude!: (Ollie’s Core Values)

• BE A TEAM PLAYER- Associates are expected to be supportive and work together.
• BE CARING- How do I treat others with courtesy, dignity, and respect?
• BE VALUE OBSESSED- Live the “good stuff cheap” mindset.
• BE COMMITTED- Operate with grit, passion, tenacity, and action.
• BE GROWING- How do we get better every day?
• BE REAL- Associates should be honest, transparent, genuine, trustworthy, and sincere.
• Medical, Dental, Vision, and RX coverage after 30 days of employment.
• 401K, Company match begins at Associate enrollment
• 20% Associate discount on all Ollie’s purchases.
• Vast array of voluntary benefits

Position Overview:

The Corporate Paralegal provides legal, analytical, administrative, and organizational support to the legal department, with a primary focus on public company governance, securities law compliance, corporate records, and related corporate matters. The role works closely with attorneys, senior management, internal business partners, directors, and outside service providers. The Corporate Paralegal must be able to maintain strict confidentiality, work independently, manage competing priorities, and deliver accurate, timely work

Primary Responsibilities:

Public Company and Securities Support

• Assist with the preparation, review, filing, and maintenance of company filings and reports, proxy materials, and other filings required under applicable federal securities laws.
• Support Section 16 compliance, including maintaining director and officer information; coordinating questionnaires, powers of attorney, and trading information; and assisting with the timely preparation and filing of Forms 3, 4, and 5.
• Maintain and manage the legal department's corporate governance and securities compliance calendar, including SEC filing deadlines, annual meeting timelines, Board and committee meetings, Section 16 reporting deadlines, stock exchange requirements, and other recurring compliance obligations.
• Assist with compliance with applicable NASDAQ listing standards and related corporate governance and disclosure requirements.
• Assist with disclosure controls and procedures by coordinating information requests, certifications, and supporting documentation across departments.
• Support legal department activities relating to Sarbanes-Oxley Act compliance, including maintaining documentation supporting internal controls, certifications, testing, audits, and related compliance initiatives.
• Coordinate with outside counsel, auditors, transfer agents, filing agents, equity administration providers, and other external service providers on public company matters.
• Assist with insider trading policy administration, pre-clearance records, trading windows, and Rule 10b5-1 plan documentation; and administration of equity compensation matters.

Corporate Governance and Entity Management

• Provide support for meetings of the Board and its committees, including preparation and distribution of agendas and materials, maintenance of meeting records, and assistance with drafting minutes, consents, resolutions, and related documentation.
• Assist with, and use, board portal technology, including uploading materials, maintaining permissions, managing director access, and supporting Board and committee meetings.
• Maintain minute books, corporate records, governance policies, committee charters, director and officer questionnaires, and other key records in an organized and accessible manner.
• Assist with annual meeting preparation and logistics.

Department Operations and Administrative Support

• Perform administrative tasks for the legal department, including processing and tracking legal invoices and billing matters, maintaining electronic and physical files, scanning and filing documents, preparing correspondence and packages, and handling mailing and delivery of legal materials.
• Maintain legal department calendars, contact lists, templates, trackers, databases, subscriptions, and document repositories.
• Provide scheduling, meeting, presentation, and general organizational support to members of the legal department as needed.

Additional Legal Support

• Draft, review, proofread, format, and organize agreements, policies, correspondence, presentations, and other legal documents under attorney supervision.
• Assist with other legal matters as needed across the department, which may include commercial contracts, real estate, litigation, employment, intellectual property, or special projects.
• Work collaboratively with cross-functional teams and respond professionally and promptly to internal and external requests.
• Complete additional responsibilities or special projects as assigned

Qualifications:

• Minimum of five years of paralegal experience, including meaningful experience supporting a U.S. public company internally or as part of an outside counsel team for public company clients.
• Bachelor’s degree and/or paralegal certificate preferred; an equivalent combination of education and relevant experience will be considered.
• Working knowledge of SEC reporting and filing processes, Section 16 reporting, public company governance practices, and board and committee support.
• Experience with SEC filing software, board portal platforms, entity-management systems, matter-management or e-billing systems, and document repositories preferred.
• High degree of organization, accuracy, attention to detail, discretion, and commitment to confidentiality.
• Ability to self-start, work independently with appropriate attorney oversight, anticipate needs, and follow assignments through completion.
• Ability to manage multiple priorities and deadlines while consistently producing high-quality work.
• Strong written and verbal communication skills and the ability to interact professionally with directors, executives, employees, outside counsel, and vendors.
• Proficiency in Microsoft applications, including Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with strong document drafting, editing, proofreading, and formatting skills.
• Willingness and aptitude to learn new systems, processes, and substantive legal areas as needed.

Physical Requirements:

• Ability to sit at a desk to work on a computer for an extended period of time.
• Ability to see, hear, and speak regularly.
• Ability to grip, reach, and pinch with arms and hands frequently.
• Ability to bend and twist occasionally.
• Ability to work in a constant state of alertness and safe manner.

Ollie’s is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex, sexual orientation and identity, national origin, age, veteran’s status, disability, or any other legally protected status.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.